Medical PA- Neurology

Esneft; Colchester; Hybrid; GBP 17,000 - 19,000; Part time

Job summary

ESNEFT is seeking a part-time Medical Secretary (Band 4) to support the Neurology team at Colchester Hospital. You will provide efficient clerical and secretarial support to clinicians and act as the first point of contact for patients.

The role requires AMSPAR or equivalent, shorthand skills, and knowledge of medical terminology. The post is fixed-term for 6 months, with pro rata salary and NHS benefits.

Qualifications

• Proven experience as a medical secretary or medical administrator.
• AMSPAR Diploma or equivalent.
• Shorthand/speedwriting.

Responsibilities

• Provide full range of secretarial and administrative support.
• Be first point of contact for patients and queries.
• Support clinicians and take care of appointments and correspondence.
• Work as part of the administrative team and cover colleagues as needed.

Skills

Medical secretary

Communication

Shorthand

Education

AMSPAR Diploma

GCSE Maths & English

Audio typing

Tools

Hospital Portal

Digital Dictation

Job description

Main area Medical Secretary Grade NHS AfC: Band 4 Contract Fixed term: 6 months (until 31st March 2027) Hours Part time - 22.5 hours per week Job ref 432-HR923-26

Site Colchester Hospital Town Colchester Salary £28,392 - £31,157 per annum pro rata Salary period Yearly Closing Today at 23:59 Interview date 21/10/2026

We are one of the largest NHS organisation in England. Our scale provides exciting opportunities for development, innovation, research, education and training.

Talk to us about our range of flexible working opportunities, apprenticeships and staff benefits

Equality Diversity and Inclusion (EDI) is at the heart of all we do; and it forms part of ESNEFT’s core activities. The Trust operates and relies on everyone treating each other with dignity and respect, to receive equitable and fair treatment in the implementation of Policies, Procedures and in its Practices, to foster positive work relationships, and finally to act with integrity as a professional within ESNEFT as well as a representative of the NHS as a whole. The EDI Agenda reflects the Trust values such as Optimistic, Appreciative and Kind. In line with the NHS Long Term Plan, People Plan, People Promise and a Model Employer intrinsic in the Equality Diversity and Inclusion Agenda, we consistently strive to improve, to take the learning into Action for a better ESNEFT.

If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.

Job overview

An exciting opportunity has arisen for a highly motivated Medical PA to join our Neurology team based at Colchester Hospital

We are looking for an efficient, conscientious, well-motivated, enthusiastic and experienced Medical PA , with the skills to provide dedicated clerical support to both the clinical team.

The post will be based at Colchester Hospital, working with a well-established, high achieving & committed team. You will provide efficient and pro-active secretarial and administrative support to the clinicians. You will be the first point of contact for patients and will deal with a range of queries. You will work as part of our administrative team in supporting and covering other colleagues in the department.

If you think this role is for you and you would like to join our friendly and busy department, we want to hear from you.

Main duties of the job

The department is fast paced and you must be able to work under pressure.

You will be responsible for working independently providing a full range of secretarial and administrative support and therefore must be highly organised and show the ability to prioritise a busy workload

In this role you will be responsible for carrying out medical secretarial administrative duties, adhering to policies and procedures to provide a comprehensive high quality service, and to be able to deal efficiently and courteously with patient and staff enquiries. You will need to have excellent communication and interpersonal skills, be able to prioritise and adapt to constant demands on the workload as well as be able to demonstrate the ability to work as a team member. Relevant experience within an administration team is essential.

Working for our organisation

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes.

We are one of the largest NHS organisations in England, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you. Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A

Detailed job description and main responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person specification

Experience

• Proven experience as a medical secretary or medical administrator.
• AMSPAR Diploma or equivalent.
• Shorthand/speedwriting.

Education

• Knowledge of Medical Terminology and Medical Secretarial practices
• GCSE’s A to C or equivalent in Maths and English. Audio typing qualification.
• Word processing to RSA III or equivalent
• AMSPAR Diploma or equivalent
• Shorthand/speedwriting

Knowledge

• Knowledge of Hospital Portal system
• Knowledge of Digital Dictation system
• Understand requirements for strict confidentiality.
• Knowledge of Patient Access Policy and 18 Weeks including validation

Please note that where response levels are exceptional we may close the post before the specified date, therefore early application is recommended.

Please make sure that you read the Job Description and Person Specification attached and that your statement in support reflects this as your application will be judged against these criteria.

If you require any information in an alternative format or have any access needs for the application process, please contact us.

Secondment - if you are interested in undertaking a role on a secondment basis, please ensure that you have discussed this with your current line manager prior to submitting your application. Please note if you are already an employee of ESNEFT fixed term roles will only be offered on a secondment basis.

When providing reference details please provide email addresses so references can be sought promptly to cover the last 3 years of employment.

Successful candidates may be charged for their DBS check. Please ensure you read the information found in the attached DBS Information document

The Trust is committed to its staff and their development and to equal opportunities and diversity. Applications are welcomed from all sections of the community.

Whilst we welcome applications from all and your application will be considered on individual merit, if you are offered a position and require a Skilled Worker Certificate of Sponsorship we may not be able to process your application to the final stage due to Home Office eligibility. Please note Band 2 roles are not eligible for sponsorship.

In submitting an application form, you authorise East Suffolk and North Essex NHS Foundation Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.

We would like to take this opportunity to thank you for your interest in East Suffolk and North Essex NHS Foundation Trust; we look forward to receiving your application for employment.

We do not charge any fees at any stage of our recruitment process, including job applications, interviews, sponsorship arrangements or employment offers

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.