Medical Secretary Much Birch Surgery

Taurus Healthcare Ltd.; Hereford; Hybrid; GBP 20,000 - 25,000; Full time

Benefits offered by this job

NHS pension 20.68% employer contrib.

33–38 days annual leave (pro rata for

Vivup Benefit Platform

Job summary

Much Birch Surgery, managed by Taurus Healthcare, is seeking an experienced Medical Secretary to join a busy GP practice serving Herefordshire. You will provide high-quality secretarial support to clinicians, manage referrals, maintain confidential records, and coordinate communications with patients and external partners.

The role emphasizes accuracy, organisation and safeguarding, with opportunities to contribute to service improvements within a supportive team.

Qualifications

• Good keyboard skills including audio-typing.
• Computer literacy with Microsoft Office & Word.

Responsibilities

• Provide and supervise the delivery of secretarial support to doctors and the team.
• Manage patient referrals and administration using EMIS and Docman.
• Support safeguarding processes and MDT meetings.
• Coordinate SARs, medical reports and other non-NHS requests.
• Manage practice correspondence and record-keeping systems.
• Liaise with patients, clinicians and partner organisations for effective communication.
• Contribute to service improvements and smooth running of practice administration.

Skills

Keyboard skills

Audio-typing

Organisation

Confidentiality

Communication

Education

English GCSE Grade C or equivalent

Tools

EMIS

Docman

Choose & Book

Job description

Much Birch Surgery has an exciting opening for an experienced Medical Secretary to join our team. We strive for excellent clinical and professional support, a healthy work-life balance and a challenging but rewarding career, whatever your area of interest. We pride ourselves on excellent patient care, fantastic teamwork and a willingness to look at new ways of working.

Much Birch Surgery is a busy and forward-thinking GP practice serving the local area. We are committed to providing high-quality, patient-centred care and supporting our clinical and administrative teams to work effectively together. We have a broad range of clinical services and work closely with wider health and care partners to support our patients. We are continually looking at ways to improve our services, systems and ways of working, and this role offers an opportunity to become an important part of a supportive and collaborative practice team.

Much Birch surgery:

• Is a busy rural dispensing practice at the heart of the community.
• Is located in the village of Much Birch, between Ross-on-Wye and Hereford city, covering a large area reaching from the edges of Hereford to Ross on Wye, and extending into the villages of the Golden Valley.
• Has a list size of circa 5,100+ patients
• Offers a supportive team of Receptionists/Care Navigators, Secretaries, Administrators, GPs, ANPs, Practice Nurses, HCAs, Physiotherapist, Social Prescribers.

Main duties of the job

The role requires a high level of accuracy, organisation, confidentiality and attention to detail, together with the ability to manage competing priorities and work effectively as part of a busy practice team. These requirements are reflected throughout the JD, particularly around referrals, clinical systems, confidential information, communication and quality.

Duties include:

• Providing high-quality administrative and secretarial support to clinicians and the wider practice team.
• Manage patient referrals, clinical workflows and administration using EMIS and Docman.
• Support safeguarding processes, MDT meetings and follow-up actions.
• Coordinate SARs, medical reports and other non-NHS requests.
• Manage practice correspondence, email enquiries and record-keeping systems.
• Liaise with patients, clinicians and partner organisations to ensure effective communication.
• Contribute to service improvements and the smooth running of practice administration.

About us

Much Birch Surgery is managed by Taurus Healthcare. Taurus Healthcare was established in 2012, as the provider arm of the GP Federation serving 200,000+ patients in Herefordshire. Founded and owned by the partners of the entire Herefordshire Primary Care community, Taurus is focused on providing excellent out of hospital services for patients. Our ethos is to provide high quality and cost-effective health outcomes that are delivered as close as possible to the patients home, whilst ensuring that patients who do require in hospital services are seen as quickly and effectively as possible. Taurus Healthcare offer many employee benefits, such as:

• Access to a generous NHS pension scheme with 20.68% employer contribution.
• 33 to 38 days annual leave entitlement, including bank holidays, depending on service (pro rata for part-time staff).
• Access to an Vivup Benefit Platform

Safeguarding Statement

Taurus Healthcare is committed to safeguarding and promoting the welfare of vulnerable adults, children, and young people. All confirmed offers of employment are subject to satisfactory pre-employment checks.

Equality, Diversity & Inclusion Statement

At Taurus Healthcare, we strive to create a diverse and inclusive workplace and welcome applications from candidates of all backgrounds, including Military Veterans and family members of serving personnel.

Job responsibilities

Job summary:

To provide and supervise the delivery of secretarial support to the doctors, practice manager and health professionals.

Job responsibilities:

• To manage the patient referral system, Choose & Book (ERS), processing of new referrals and managing existing referrals, monitoring of the advice and guidance workflows and other work lists within the clinical system
• To fact find on behalf of the GPs and other clinicians, with regards to referral queries and pathways, with the assistance of the Teamnet Clinical area
• To keep referral spreadsheet up to date, uploading new referral forms to clinical library and informing GPs of new processes and pathways
• To action secretarial emis and docman tasks sent by clinicians and admin staff

End of Life Multi-Disciplinary Team:

• Managing the Palliative Care register and association spreadsheet, keeping coding updated and appropriate
• Processing and monitoring of patient RESPECT forms
• Arrange and set dates of MDT meetings, book rooms, organise agenda, invite attendees, take minutes and follow up on actions, as required
• Send info to the ICB
• To process deceased patient administration
• Management of the admin email account, dealing with and re-distributing, as appropriate
• To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
• Private reports and special access requests
• Maintain working spreadsheet of non-nhs reports requested and SARs
• To co-ordinate the delivery of non-NHS services such as insurance reports, DVLA reports, PIP applications and other private report, records via IGPR
• Liaise with finance manager with regard to PIP payments
• To receive incoming and initiate outgoing telephone calls with regards to secretarial queries, in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries
• To provide cover for members of the secretarial team during periods of sickness and annual leave
• To pull and file notes as necessary

Information

• Ensure communication systems are running smoothly, and doctors and reception staff are kept fully informed of changes in procedures
• Assist with production and upkeep of practice procedures i.e. CQC toolkit
• Manage paperwork systems, including post, internal and external
• Act as a central source of information

Building

• Have a clear understanding of telephone systems, daytime and out of hours
• Understand security systems

Person Specification

Experience

• To have good keyboard skills, including audio-typing
• To be computer literate in use of Microsoft Office & Word

Qualifications

• To possess the following certificates English GCSE Grade C (equivalent) or above.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.