Medical Secretary (Gynaecology)

Royal Devon University Healthcare NHS Foundation Trust; Exeter; On-site; GBP 20,000 - 30,000; Part time

Job summary

An exciting opportunity to join a forward-thinking healthcare provider as a part-time Medical Secretary. This role involves providing comprehensive administrative support to a dedicated team of Consultant Gynaecologists and Obstetricians. With a focus on patient care, you'll coordinate appointments, manage communications, and maintain high standards of documentation. If you thrive in a busy environment and possess strong organizational and communication skills, this role is perfect for you. Join a team that values inclusivity and diversity while making a real difference in the community's health and well-being.

Qualifications

• Experience in providing administrative support in a healthcare setting.
• Strong teamwork and communication skills are essential.

Responsibilities

• Provide secretarial support for consultants and nursing teams.
• Coordinate patient appointments and manage correspondence effectively.

Skills

Administrative Experience

Strong Communication Skills

Organizational Skills

IT Skills

Teamwork

Education

Experience in Healthcare Environment

Transferable Skills from Other Sectors

Job description

About Us

Stretching across Northern, Eastern, and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover over 2,000 square miles across Devon. Some of our specialist services extend across the entire peninsula, reaching Cornwall and the Isles of Scilly.

We deliver a wide range of emergency, specialist, and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford). Alongside our two acute hospitals, we provide integrated health and social care services across various settings, including community inpatient hospitals, outpatient clinics, and patients' homes. We also offer primary care, specialist community services, and Sexual Assault Referral Centres (SARC).

Our state-of-the-art equipment, leading technologies, and strong links to local universities position us at the forefront of research and innovation, enabling us to provide world-class care to our communities.

Our values are central to everything we do. Click here to learn more.

It is an exciting time to join the Royal Devon, as you will help shape our services during our ongoing integration journey.

Role Summary

• Provide a full and efficient secretarial service for consultants, nursing teams, and the wider service, ensuring documentation is produced to an excellent standard with strong proof-reading skills.
• Perform administrative functions, including monitoring patient waiting lists and ensuring NHS standards compliance.
• Coordinate and organize patient appointments in line with local and Trust arrangements.
• Handle correspondence, liaise with multidisciplinary teams, and manage telephone and email communications effectively.
• Assist in managing the diaries of consultants and teams.
• Ensure adequate cover during staff leave periods.
• Maintain electronic patient records in accordance with Trust policies.
• Adhere to governance standards, including training and compliance with policies.
• Support other secretaries and admin team members to deliver a quality service.

About the Role

For detailed job description and responsibilities, please click the link below.

We are offering an exciting opportunity for an experienced secretary or administrator to join our team as a part-time Medical Secretary. The role requires working hours over at least three days, including Tuesday and Thursday afternoons until 5 pm.

Based in the Centre for Women’s Health at the Royal Devon and Exeter Wonford site, the post involves providing comprehensive administrative support to patients and the clinical team of Consultant Gynaecologists/Obstetricians.

Applicants should have administrative experience, ideally in a secretarial or healthcare environment, though transferable skills from other sectors are welcome.

The role is busy and demanding; therefore, strong teamwork, communication, organizational, and IT skills are essential, along with the ability to manage your own caseload independently.

Excellent communication skills, empathy, and a professional telephone manner are required as the role involves interaction with patients, relatives, and healthcare professionals.

Working pattern: 18.75 hours per week, over 3 or more days, including Monday, Wednesday, and Friday, with a 5 pm finish.

Interview date: To be confirmed.

For further information, contact Emily Passmore, Admin Line Manager, at [e-mail].

Priority will be given to staff with ‘Priority’ and 'At Risk' status, including NHS At Risk staff across Devon.

The Trust reserves the right to close the vacancy once sufficient applications are received.

The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, merging the Royal Devon and Exeter NHS Foundation Trust with Northern Devon Healthcare NHS Trust.

As an inclusive employer, we value diversity and are committed to creating a culture of inclusivity, encouraging applications from all backgrounds, cultures, and abilities. We believe a diverse workforce reflects the communities we serve.