Medical Secretary Full Time (Maternity Cover)

NHS; Sturminster Newton; On-site; GBP 24,000 - 26,000; Full time

Job summary

A healthcare provider in the UK seeks a full-time Medical Secretary for maternity cover. The role requires providing administrative support, managing referrals, and ensuring smooth communication between departments. Candidates should offer great attention to detail and strong organisational skills. The position offers a supportive team environment and on-site parking, located in Sturminster Newton. Salary ranges from £24,207.39 to £25,341.50 pro rata depending on experience.

Benefits

A friendly and supportive team

On-site parking

Qualifications

• Educated to GCSE level or equivalent.
• Ability to type accurately and swiftly.
• Experience in an administrative role preferred.

Responsibilities

• Provide administrative support to clinical teams.
• Answer calls and emails from patients and healthcare professionals.
• Organise referrals and maintain accurate records.

Skills

Attention to detail

Organisational skills

Communication skills

Education

GCSE English

GCSE Mathematics

RSA/ECDL/CLAIT or proven keyboard experience

Job description

Medical Secretary Full Time (Maternity Cover)

Were looking for a friendly, organised and reliable person to join our team as a Medical Secretary to cover maternity leave from November 2025.

This is a varied role where no two days are the same! Youll be an important part of helping our GPs and clinical staff by:

• Typing letters and medical reports
• Organising referrals and keeping things running smoothly between us and local hospitals
• Answering calls and emails from patients and healthcare professionals
• Helping to keep records accurate and up to date.

If youre someone who enjoys working in a busy, supportive environment, has great attention to detail and can juggle different tasks while staying calm, this could be the role for you.

What youll get:

• A friendly and supportive team
• On-site parking

Youll be based across our Blackmore Vale Partnership surgeries (Sturminster Newton, Shaftesbury & Marnhull). Hours are Monday to Friday during the day, and a full driving licence is needed.

If you think youd be a great fit, wed love to hear from you! For an informal chat or more details, email us at [e-mail].

To apply, please visit NHS Jobs or Indeed. Salary: £24,207.39 to £25,341.50 pro rata depending on experience. This role is subject to a satisfactory enhanced DBS check and references. Closing date: 21.9.2025

Main duties of the job

To support the clinical teams in carrying out day to dayadministrative and clinical activity. The role is at the forefront of servicedelivery to patients providing a source of advice and problem-solving forpatients.

To be responsible for undertaking a wide range ofsecretarial and administrative duties and the provision of administrativesupport to the practice and multidisciplinary team over the practicessites.

Duties can include but are not limited to, the processing ofinformation (electronic and hard copy) in a timely manner, liaising withmultidisciplinary team members and external agencies such as secondary care andcommunity service providers in accordance with current policies, including theuse of the electronic referral service (ERS).

Provide administration support to teams within the practiceif required and requested by the Partners/Managers.

About us

We are a professional and friendly team caring for approximately 26000 patients in Shaftesbury, Sturminster Newton, Marnhull and the surrounding villages.

Please be aware the advert will close earlier than advertised if sufficient applications are received.

If you have not heard within 3 weeks of this date please assume that you have been unsuccessful this time.

Job responsibilities

Primary Responsibilities

Toprovide support to the Clinical Teams, and in the running of key systems andprocedures such as enquiries, referrals, fit notes, medical reports, chasinghospital results and letters, the processing of information (electronic andhard copy) in a timely manner. This list is not exhaustive.

Toprovide an efficient audio, copy typing and word processing service for GPs andhealth professionals as required. This includes the typing of letters, reports,patient referrals, minutes, memorandums, etc. in an accurate and qualitymanner.

Liaisingwith multidisciplinary team members and external agencies such as secondarycare and community service providers in accordance with current policies,including the use of the electronic referral service (ERS). This may include liaising with externalagencies such as hospitals, pharmacies, community teams (District Nursing,HVs, mental health etc), Local Councils, Coroners, Funeral directors, care andnursing homes to investigate and resolve issues on behalf of patients orclinicians

Receiveand record patient deaths on the clinical system. Inform staff as appropriate. Coordinate follow up action with GP,Undertaker, Coroner, Family, etc

AdministerSystmConnect according to the practice protocol

To makeappointments, bookings and admissions as required.

To liaiseand arrange meetings (to include the booking of rooms) as required and toattend meetings and take minutes.

Toestablish and maintain filing and administrative systems so that written, orcomputer information is easily accessible and secure.

SupportMDT meetings (child & adult safeguarding, GSF, Significant events) attendmeetings and take minutes for circulation and retention for audit purposes

Prepareclinical administrative documentation for Clinicians approval this mayinclude medical reports for Insurance, Solicitors, DVLA and may be paper basedor electronic.

Filepatient records and correspondence in patient medical records.

Toreceive incoming and initiate outgoing telephone calls to facilitate timely andappropriate communications with others, taking messages and dealing withappropriate queries.

Tomaintain the computer clinic system in an accurate and secure manner.

To assistwith the gathering of statistics and information when required.

Toprovide cover for members of the team during periods of sickness and annualleave.

Inliaison with the clerk responsible, maintain adequate supplies of officestationery in order to perform duties.

Toreceive and dispatch mail and maintain a pending system.

To assistthe practice manager with all clerical and administrative duties if required.

Person Specification

Qualifications

• Educated to GCSE level or equivalent
• GCSE Mathematics & English (C or above)
• RSA/ECDL/CLAIT or proven keyboard experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.