Medical Secretary - Cardiology

Swansea Bay University Health Board; Swansea; On-site; GBP 25,000 - 35,000; Full time

Job summary

An exciting opportunity to join a dedicated Cardiology Team as a Medical Secretary at a leading healthcare provider. You will collaborate with a multidisciplinary team, supporting Consultant Cardiologists and Junior Doctors in delivering exceptional patient care. This role requires excellent organizational skills and a proactive attitude to manage administrative tasks effectively. The ideal candidate will thrive in a fast-paced environment and contribute to the continuous improvement of services. Join a forward-thinking organization that values staff development and inclusivity, making a real difference in the lives of patients.

Qualifications

• Experience in coordinating administrative activities and managing workloads.
• Proficiency in medical terminology and Microsoft Office applications.

Responsibilities

• Support Consultant Cardiologists and Junior Doctors in administrative tasks.
• Maintain accurate reporting and ensure timely patient bookings.

Skills

Administrative Coordination

Medical Secretary Experience

Organizational Skills

Communication Skills

Customer Service

Time Management

Education

Vocational Level 4 or Equivalent

RSA/OCR Level 3 or Equivalent

City & Guilds Level 3 Diploma in Medical Administration

NVQ Level 3 in Customer Service

Tools

Microsoft Office

Job description

Job summary

The post holder will work closely alongside a multidisciplinary team, including consultant cardiologists, Junior Doctors, clinical nurse specialists, the OPD team, and the Patient Pathway Team to deliver a comprehensive support service for patients requiring interventional Cardiology procedures.

Main duties of the job

An exciting opportunity has arisen to join the Cardiology Team as a Medical Secretary at Morriston Hospital.

The post holder will support Consultant Cardiologists, Junior Doctors, Nursing staff, and Management. Main duties include typing clinics, procedure notes, reports, and miscellaneous letters; maintaining accurate RTT and FUNB reporting; and ensuring patients are booked for appointments and treatments promptly.

The ideal candidate will be motivated, enthusiastic, and proactive. Effective organisational skills, initiative, and excellent time management are essential, along with the ability to self-organise.

Knowledge of Welsh is desirable; applications from English and Welsh speakers are equally welcome.

About us

We believe staff are our best asset, and we want you to be happy and confident starting your career here in Swansea Bay University Health Board.

As one of the UK's largest healthcare groups, we offer extensive training and development opportunities in an innovative, forward-thinking environment.

Whether you're a nurse, doctor, health scientist, therapist, or support staff, we have a role for you. We also offer apprenticeships, work placements, and volunteering roles.

We are an inclusive employer, welcoming applications regardless of sex, religion, race, age, sexual orientation, gender identity, pregnancy, maternity leave, marriage, civil partnership, or disability.

Our values—Caring For Each Other, Working Together, and Always Improving—reflect our commitment to equality in everything we do.

Job description

Job responsibilities

Please see the attached detailed job description and person specification, available in both English and Welsh.

Person Specification

Essential Experience

• Experience in coordinating administrative activities
• Experience as a medical secretary
• Experience in organizing workload and managing people

Desirable Experience

• Experience working within the NHS

Essential Qualifications & Knowledge

• Educated to vocational level 4 or equivalent knowledge, skills, and experience
• RSA/OCR level 3 or equivalent qualification/experience plus Medical Terminology, ECDL or similar
• Proficiency in Microsoft Office applications
• Evidence of Continuing Personal Development

Desirable Qualifications

• City & Guilds (AMSPAR) Level 3 Diploma in Medical Administration
• NVQ Level 3 in Customer Service
• ILM Level 2
• Knowledge of Referral To Treatment (RTT) process

Aptitudes and Abilities

• Ability to adhere to and demonstrate SBU Values & Behaviours
• Excellent communication skills and a team-working ethic
• Proactive, enthusiastic, and positive attitude
• Innovative approach to organizational challenges
• Ability to work unsupervised, with excellent customer service skills
• Excellent organizational skills, including workload prioritization and minute-taking
• Customer-focused approach; flexibility to travel between sites if needed

Desirable Skills

• Welsh language skills at levels 1-5 in understanding, speaking, reading, and writing

Other Essential Criteria

• Ability to travel within the geographical area
• Flexibility to work hours as required

Note: The person specification is duplicated in the original; the key points are summarized here for clarity.

Additional information

This post is subject to a Disclosure and Barring Service check due to the Rehabilitation of Offenders Act 1975. Applicants requiring sponsorship must meet UK visa requirements, including criminal record checks from previous residencies.

Employer details

Employer name: Swansea Bay University Health Board

Address: Morriston Hospital, Heol Maes Eglwys, Swansea, SA6 6NL

Employer's website: [URL not provided]