Trainee Medical Secretary

Transformationunitgm; Swansea; On-site; GBP 26,000 - 30,000; Part time

Job summary

An established healthcare organization is seeking a motivated Trainee Medical Secretary to join their dynamic team. This role offers the opportunity to provide essential secretarial support to Consultant Medical Staff while undergoing training. You will be responsible for managing communication, organizing clinics, and ensuring the smooth operation of services at the Swansea Breast Screening Centre. The ideal candidate will possess excellent communication skills, a keen eye for detail, and a passion for healthcare. This position is perfect for someone looking to grow within a supportive environment and make a meaningful impact in public health.

Qualifications

• Good general level of education with enthusiasm for training.
• Ability to learn and provide comprehensive secretarial services.

Responsibilities

• Provide secretarial service to the local clinical team.
• Support assessment clinics and manage clinical data.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Typing Skills

Ability to Work Under Pressure

Education

RSA Word Processing Level 2

RSA Word Processing Level 3

AMSPAR Qualification

Tools

Microsoft Office

Excel

Outlook

Access

Job description

Main area Medical Secretary Grade 70% of Band 4 whilst training Annex 21 Contract Permanent: Completion of training 18 months-2 years( annex 21) Hours Part time - 23.5 hours per week (Wednesday - Friday) Job ref 028-AC114-0525

Employer Public Health Wales NHS Trust Employer type NHS Site Swansea and West Wales Breast Screening Centre Town Swansea Salary £26,928 - £29,551 per annum Annex 21 (*70% band 4 whilst in training ) Salary period Yearly Closing 22/05/2025 23:59

Trainee Medical Secretary

70% of Band 4 whilst training Annex 21

Welcome to Public Health Wales, the national public health organisation for Wales

Our vision is Working to achieve a healthier future for Wales

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.

Job overview

Annex 21 Band 4 - 70%

We are looking for a forward thinking, enthusiastic, organised and motivated individual to join our team of Medical Secretaries.

You will undergo training to provide a first class, comprehensive secretarial service to a large team of local Consultant Medical Staff and to facilitate effective communication between medical teams at our Swansea centre.

You will learn to actively participate in the planning and implementation of all reading and assessment clinics held at the Swansea Breast Screening Centre. You will also provide non clinical advice and information over the telephone to service user, their families or carers.

Main duties of the job

An opportunity has arisen for a highly motivated Trainee Medical Secretary. The role of Medical Secretary is varied, interesting and continuously growing.

Medical Secretaries provide a comprehensive secretarial service to the local clinical team. Planning and supporting the assessment pathway, including processing assessment clinics, typing clinic letters, recording clinical data and creating electronic treatment referrals.

The successful candidate must be able to demonstrate a keen eye for detail, have excellent written and oral communication skills, accurate audio and copy typing skills, high level organisational skills.

Candidates for this post do notneed to hold the full qualifications detailed on the job description as this is atraining post. Candidates should have a good general level of education with the ability and enthusiasm to undertake a training programme which will enable you to become a Medical Secretary.

Should you wish to discuss the post prior to application, please contact Connie Bush on 01792454319 or via email on [e-mail]

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales' where we play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications

• RSA Word Processing Level 2 or equivalent
• RSA Word Processing Level 3 or equivalent
• AMSPAR Qualification

Experience

• Previous medical secretary experience
• Experience of working within the NHS
• Experience of working in a specialist breast unit.

Skills

• Excellent interpersonal and communication skills
• Ability to prioritise work
• Ability to work under pressure and to meet deadlines
• Team player
• Shorthand

Knowledge

• Knowledge of broad range of medical terminology
• Knowledge of a range of IT packages e.g. Microsoft Office, Excel, Outlook, Access
• Knowledge of breast screening
• Knowledge of National Breast Screening System database

Personal Attributes

• Flexible approach to work
• Motivated / Enthusiastic

Public Health Wales, reserves the right to close this vacancy early. We therefore encourage early applications.

Priority is given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

If you have a disability and have any particular requirements to enable you to participate in the application process, please contact [e-mail]

IMPORTANT NOTE FOR APPLICANTS: Applications for our roles are carefully reviewed and shortlisted based on specific criteria, which varies from job to job. Using a generic application to apply for multiple roles or relying on automated AI application services, such as Lazy Apply or AI Apply, may not provide the necessary information, leading to your application being overlooked. To ensure your application is given full consideration, we recommend submitting a tailored application that directly addresses the criteria listed in the Person Specification section of the advert.

If you are successful and short listed for interview you will be contacted by email using the address with which you registered. Please ensure you check your email account regularly.

We are committed to fair, transparent recruitment and believe in equality of opportunity in our workplace and will not tolerate discrimination on grounds of age, disability, gender identity, religion or belief, race or nationality, marriage or civil partnership status, sex, sexual orientation, working pattern, caring responsibilities, trade union activity or political beliefs – or on any other grounds. We welcome applications from individuals seeking flexible working arrangements.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

The salary scale shown is for a full-time member of staff, with the amount being adjusted pro rata for those working less than 37.5 hours per week.

In general, anyone joining our Trust who has not previously worked in the NHS will, by default, start on the first point of the advertised pay band. Pay progression will then be determined by annual Performance and Development Reviews in accordance with the NHS Wales Pay Progression Policy .An application for Incremental Credit may be considered, but can only be awarded based on evidenced, reckonable service and/or equivalent, relevant experience.

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