Medical Secretary

NHS; Shoreham-by-Sea; On-site; GBP 40,000 - 60,000; Part time

Job summary

A leading healthcare organization is looking for a part-time Medical Secretary to support their team in providing excellent patient care. You will undertake a variety of administrative tasks, ensuring efficient referral processing and the organization of documents. The role is based across multiple sites, and seeks someone with strong communication and typing skills.

Benefits

Cycle to work scheme

Summer and Christmas Social Events

Birthday Day Off

Protected Learning Events

Company Pension

Employee Assistance Programme

Qualifications

• Educated to GCSE level or equivalent required.
• Experience of administrative duties essential.
• Experience in a healthcare setting is desirable.

Responsibilities

• Typing letters, reports, and documentation as required.
• Liaising with external agencies to ensure referrals are processed.
• Managing all queries and maintaining a clean working area.

Skills

Audio typing

Excellent communication skills

Interpersonal skills

Problem-solving skills

Analytical skills

Education

GCSE level or equivalent

Audio typing or secretarial qualification

Tools

Office

Outlook

Job description

Job summary

• Hours - 22.5 hours per week - Wednesday to Friday, 09:00am - 17:00pm
• Salary - £12.21 per hour
• Contract - Permanent
• Holiday Entitlement - 22 days (full time equivalent) after 5 years continuous service entitlement will increase to 25 days.
• Location:Adur Health Partnership has 4 sites, you will be expected to work across all sites.

Main duties of the job

To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team.

Duties can include but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers in accordance with current policies, including the use of the electronic referral service (ERS).

To provide an efficient audio typing and word processing service for the GPs and health professionals as required.

We are looking for someone with:

• Audio typing or a secretarial qualification
• Experience of administrative duties
• Excellent communication skills (written and oral)
• Competent in use of Office and Outlook
• Good interpersonal skills
• Problem solving and analytical skills
• Ability to work as a team member and autonomously

About us

Adur Health Partnership is a large, innovative GP Partnership based over 4 sites in Shoreham and Southwick, currently serving over 36,500 patients in our catchment area.

The Partnership is highly supportive with a strong sense of team, continually striving for improving the healthcare and well-being of our registered patients. This is an exciting time to join our organisation as we strive to give our community excellent patient care.

Our company benefits are:

• Cycle to work scheme
• Summer and Christmas Social Events
• Birthday Day Off
• Protected Learning Events
• Company Pension
• Employee Assistance Programme

If you want to be part of a forward thinking Partnership where everyone is important, and the entire team collaborate to ensure the practices run smoothly and effectively, apply today.

Details Date posted

17 June 2025

Pay scheme

Other

Salary

£12.21 an hour

Contract

Permanent

Working pattern

Part-time

Reference number

A3277-25-0003

Job locations

Shoreham Health Centre

Pond Road

Shoreham-by-sea

West Sussex

BN43 5US

Job description Job responsibilities

The following are the core responsibilities of the medical secretary. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

• Typing letters, reports and associated documentation as required
• Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently
• Manage all enquires in an effective manner
• Maintain an accurate referrals database
• Regularly check email inbox
• Input data into the patients healthcare records as necessary
• Liaising with the external referral support team on a regular basis
• Read code data on the clinical system Emis
• Answer incoming phone calls, transferring calls or dealing with the callers request appropriately
• Manage all administrative queries as necessary
• Maintain a clean, tidy, effective working area at all times
• Support all clinical staff with general administrative tasks as requested

Job description Job responsibilities

The following are the core responsibilities of the medical secretary. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

• Typing letters, reports and associated documentation as required
• Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently
• Manage all enquires in an effective manner
• Maintain an accurate referrals database
• Regularly check email inbox
• Input data into the patients healthcare records as necessary
• Liaising with the external referral support team on a regular basis
• Read code data on the clinical system Emis
• Answer incoming phone calls, transferring calls or dealing with the callers request appropriately
• Manage all administrative queries as necessary
• Maintain a clean, tidy, effective working area at all times
• Support all clinical staff with general administrative tasks as requested

Person Specification Qualifications Essential

• Educated to GCSE level or equivalent
• Audio typing or secretarial qualification

Desirable

• GCSE Mathematics & English (C or above)

Experience Essential

• Experience of working with the general public
• Experience of administrative duties

Desirable

• Experience of working in a health care setting as a medical secretary

Person Specification Qualifications Essential

• Educated to GCSE level or equivalent
• Audio typing or secretarial qualification

Desirable

• GCSE Mathematics & English (C or above)

Experience Essential

• Experience of working with the general public
• Experience of administrative duties

Desirable

• Experience of working in a health care setting as a medical secretary

Employer details Employer name

Adur Health Partnership

Address

Shoreham Health Centre

Pond Road

Shoreham-by-sea

West Sussex

BN43 5US

Employer's website

https://www.adurhealthpartnership.co.uk/ (Opens in a new tab)

Employer details Employer name

Adur Health Partnership

Address

Shoreham Health Centre

Pond Road

Shoreham-by-sea

West Sussex

BN43 5US

Employer's website

https://www.adurhealthpartnership.co.uk/ (Opens in a new tab)