Medical Secretary

NHS; Caernarfon; On-site; GBP 24,000 - 27,000; Full time

Job summary

The NHS is inviting applications for the role of Administrator / Medical Secretary to support their Neurodevelopmental Team. The position involves a range of administrative tasks, requiring strong organizational skills and attention to detail. Candidates should possess relevant NVQ qualifications and previous office experience, with the ability to communicate effectively and manage workload independently.

Qualifications

• NVQ qualifications or equivalent experience required.
• Good communication and organizational skills needed.
• Experience in a busy office and NHS preferable.

Responsibilities

• Provide efficient admin support to the Neurodevelopmental Team.
• Handle referrals, minute taking, and audio typing of clinical letters.
• Work collaboratively with medical and administrative staff.

Skills

Communication

Organizational

Minute taking

Attention to detail

Teamwork

Initiative

Education

NVQ Business Administration L3

RSA /OCR level 2

AMSPAR - City & Guilds L3

NVQ Customer Service L3

Tools

Microsoft Office

Job description

Applications are invited for the post of Administrator / Medical Secretary.

The post holder will provide an efficient administration service to support the Neurodevelopmental Team.

The role will involve working closely with administrative, nursing and medical colleagues to providing a comprehensive admin support service. The post holder will be required to process incoming referrals, minute taking, undertake audio typing of clinical letters and other annotation and medical records handling, filing and other administrative tasks.

You will have good attention to detail, communication and interpersonal skills. You must have the ability to work as part of a team as well as independently; using your initiative to contribute to the smooth running of this busy area. The post holder must have the ability to manage their workload efficiently and effectively.

Previous medical administration experience would be advantageous, but is not essential. Experience of working in a busy office environment is desirable.

The ability to speak Welsh is essential for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

The role will involve working closely with administrative, nursing and medical colleagues to providing a comprehensive admin support service. The post holder will be required to process incoming referrals, minute taking, undertake audio typing of clinical letters and other annotation and medical records handling, filing, answering telephone calls and other administrative tasks.

You will have good attention to detail, communication and interpersonal skills. You must have the ability to work as part of a team as well as independently; using your initiative to contribute to the smooth running of this busy area. The post holder must have the ability to manage their workload efficiently and effectively.

About us

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications

• NVQ Business Administration L3 or equivalent experience
• RSA /OCR level 2 or equivalent experience (must be a proficient user of Microsoft word.
• AMSPAR - City & Guilds L3
• NVQ Customer Service L3

Experience

• Knowledge of a range of administrative processes.
• Experience of working in a busy office environment.
• Experience of working within the NHS.

Skills

• Competently communicates professionally and effectively with all levels of staff both verbally and in writing.
• Proficient in use of Microsoft office applications.
• Experienced in planning organising and prioritise own workload.
• Flexible and adaptable to changing service demands.
• Excellent organisational skills
• Minute taking skills

Knowledge

• Evidence of Continual Personal development.
• Ability to deal with sensitive information.
• Knowledge of NHS Organisations.
• Medical terminology.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£24,433 to £26,060 a yearper annum, pro rata