Medical Imaging Rota Manager

Royal Devon; Exeter; Hybrid; GBP 32,000 - 39,000; Full time

Benefits offered by this job

NHS Pension scheme

Flexible working

Training & development opportunities

Job summary

Royal Devon NHS Foundation Trust in Exeter seeks a highly organised Rota Manager for the Medical Imaging team. You will develop and manage rotas for around 40 Consultants and clinical staff across sites, ensuring safe staffing and continuity of service.

The role focuses on rota development, leave/absence management, and proactive coverage. It is a fixed-term 12-month contract with NHS benefits and opportunities to influence service delivery.

Qualifications

• Experience managing staff rotas in a healthcare setting.
• Ability to coordinate leave, sickness and cover efficiently.
• Strong organisational and communication skills.

Responsibilities

• Develop and maintain accurate staff rotas for ~40 clinicians across sites.
• Coordinate annual leave, sickness cover and rota gaps.
• Negotiate staffing arrangements around external commitments.
• Serve as main point of contact for rota-related queries and records.

Skills

Rota management

Staff coordination

Operational planning

Communication

Job description

An exciting new opportunity has arisen for a highly organised, proactive and motivated Rota Manager to join our Medical Imaging team. The successful candidate will play a key role in the effective coordination and management of staff rotas, ensuring appropriate staffing levels and continuity of service across the department.

Working closely with clinical leads, service managers and multidisciplinary teams, the postholder will be responsible for developing and maintaining accurate rotas, coordinating annual leave and sickness cover, managing rota gaps and responding to changing service demands. They will use strong organisational, communication and problem-solving skills to support the efficient delivery of safe, high-quality patient care.

This is an excellent opportunity for an individual with strong administrative and workforce coordination skills to make a positive contribution to the Medical Imaging service, supporting staff wellbeing, operational efficiency and an excellent patient experience.

About the Role

More detail about the role

The postholder will be responsible for the day-to-day medical staffing management of approximately 40 Consultants, Advanced Practice Sonographers and Resident Doctors across the Trust’s Medical Imaging departments, including the acute site and Exeter Nightingale Community Diagnostic Centre (CDC). The role is central to ensuring appropriate staffing levels, maintaining safe and effective service delivery, and supporting the continued development of a growing imaging service.

The successful candidate will oversee all aspects of rota development, coordination and ongoing management, ensuring rotas are accurate, up to date and responsive to operational requirements. This will include proactively identifying and addressing rota gaps, arranging appropriate cover, coordinating planned and unplanned absences, and negotiating staffing arrangements where individuals have external contractual commitments. The postholder will work closely with Consultants, Resident Doctors, locum staff, clinical leads and the management team to maintain continuity of service and minimise disruption to patient care.

Acting as the main point of contact for medical staffing and rota-related enquiries, the postholder will provide a responsive, professional and supportive service to clinical colleagues. Responsibilities will include the accurate recording and monitoring of sickness absence, annual leave, study leave and professional leave, as well as ensuring return-to-work interviews are completed in accordance with Trust policies and procedures.

The role will also provide high-quality administrative and personal assistance to the Medical Imaging management team, including providing appropriate support during periods of absence. The postholder will be expected to work independently, use their own initiative, prioritise competing demands and maintain excellent standards of accuracy, organisation and communication.

In addition, the postholder will contribute to service improvement initiatives and the ongoing development of effective departmental processes to support increasing service demand and recovery. They will work collaboratively with colleagues to improve rota management systems, promote efficient working practices and ensure compliance with relevant HR policies, mandatory training requirements and Personal Development Reviews.

This role offers an excellent opportunity for a highly organised, proactive and adaptable individual with strong administrative, communication and problem-solving skills to make a meaningful contribution to the Medical Imaging service. The successful candidate will play an important part in supporting the clinical workforce, enabling operational resilience and helping the department deliver safe, timely and high-quality patient care across the Trust.

Working Pattern:37.5 hours, Monday-Friday 9:00-17:00

This is a fixed term contract for 12 months. For current NHS employees this post could be a secondment opportunity.

As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.

Preference will be given to staff with ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation TrustandNorthern Devon Healthcare NHS Trust.

About Us

Stretching across Northern, Eastern and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover more than 2,000 square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.

We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford). Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within people’s own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).

Our state-of-the-art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world-class care to our local communities.

Our values are at the heart of everything we do, click here to find out more

It has never been a more exciting time to join the Royal Devon, as you will help to shape our services as we continue along our integration journey.

Looking after you is important to us.

We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.

If you are starting out in the NHS, you’ll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.

You will benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.

We will work together to maintain a culture that develops and supports you and your team.

This might include funding for a care certificate, a degree or leadership qualifications. Or it might be days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we will help you get there.

Salary is not the only financial benefit

You will have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including:

• National discount services such as the Blue Light Card and Health Service Discounts.
• Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter
• Car lease schemes.
• The NHS Pension scheme (one of the most generous and comprehensive in the UK).
• Cycle to work scheme

These are just a few of the benefits available – if the role is something you are interested in, we would love to hear from you.

• Salary Band 5: £32,073 - £39,043 per annum pro rata
• Frequency Annual
• Vacancy Reference 185-11880-14535
• Contract Type Fixed Term
• Closing Date 30 October, 2026
• Job Category Administration