Medical Education Administrator

NHS Jobs; Cambridgeshire and Peterborough; On-site; GBP 24,000 - 32,000; Full time

Job summary

Bedfordshire Hospitals NHS Foundation Trust is seeking an experienced administrator to support the SAS Tutor, manage agendas, prepare notes for quarterly meetings and organise education programmes for SAS and non-training grade doctors and dentists.

Additionally, you will manage study leave processes, prepare expenditure reports, coordinate SIM sessions, assist with COMET logistics, and provide general Medical Education team support to ensure smooth operations and timely information for NHSE.

Responsibilities

• Provide support and advice to the SAS Tutor involved in the management and delivery of postgraduate medical and dental education.
• Provide full administrative and secretarial support to the SAS Tutor and committee, ensuring agenda is agreed in advance and notes of quarterly meetings are distributed as required.
• Organise an education programme for SAS and non-training grade doctors and dentists, liaising with outside speakers and ensuring programme is advertised.
• Attend NHSE SAS Tutor/Administrator meetings.
• Administer SAS funds allocated by NHSE, ensuring accurate records are kept and reports provided.
• Process all Medical and Dental staff study leave applications, ensuring study leave guidelines are followed.
• Maintain an up to date database of individual requests along with course details, fees, travel and subsistence expenses.
• Provide monthly expenditure reports for the Finance department and monitor overall study leave budgets.
• Alert the Deputy Medical Education Manager Operational of any cases which fall outside the study leave guidelines, offering options to enable resolution.
• Check and process all claim forms for expenses relating to pre-approved study leave.
• Scan all study leave applications and claim forms.
• Receive requests and book rooms for all SIM sessions
• Populate and maintain spreadsheet of SIM sessions via google docs including Foundation, Undergraduate and Multi-Professional SIM teaching sessions and regional SIM teaching sessions on behalf of NHSE.
• Arrange faculty for the Foundation SIM sessions
• Work with SIM Leads and NHSE School Contact to facilitate regional SIM teaching sessions including; receiving names and contact details of delegates, to arrange catering and provide delegates with registration details, to produce a programme for the day and a register.
• Arrange faculty meetings
• Maintain a record of expenditure relating to SIM.
• Support the centralised room booking assistant and to help when required should disputes around booking conflicts arise.
• Assist with the reporting and follow up of IT issues and maintenance of rooms
• Assist with the opening and securing of the seminar rooms within COMET.
• Provide support for meetings/events and be prepared to resolve faults on the audio-visual equipment.
• Be an active member of the Medical Education team, providing support and cover within the team as and when required.
• Train new staff as required
• Assist the Deputy Medical Education Manager Operational as and when required with adhoc requests and project work.
• Maintain one's own personal and professional development and to identify any needs relating to fulfilling this role.

Job description

SAS

• To provide support and advice to the SAS Tutor involved in the management and delivery of postgraduate medical and dental education.
• To provide full administrative and secretarial support to the SAS Tutor and committee, ensuring agenda is agreed in advance and notes of quarterly meetings are distributed as required.
• To organise an education programme for SAS and non-training grade doctors and dentists, liaising with outside speakers and ensuring programme is advertised.
• To attend NHSE SAS Tutor/Administrator meetings.
• To administer SAS funds allocated by NHSE, ensuring accurate records re kept and reports provided.

Study Leave Process

• Process all Medical and Dental staff study leave applications, ensuring study leave guidelines are followed.
• Maintain an up to date database of individual requests along with course details, fees, travel and subsistence expenses.
• Provide monthly expenditure reports for the Finance department and monitor overall study leave budgets.
• Alert the Deputy Medical Education Manager Operational of any cases which fall outside the study leave guidelines, offering options to enable resolution.
• Check and process all claim forms for expenses relating to pre-approved study leave.
• Scan all study leave applications and claim forms.

Simulation

• To receive requests and book rooms for all SIM sessions
• To populate and maintain spreadsheet of SIM sessions via google docs including Foundation, Undergraduate and Multi-Professional SIM teaching sessions and regional SIM teaching sessions on behalf of NHSE.
• To arrange faculty for the Foundation SIM sessions
• To work with SIM Leads and NHSE School Contact to facilitate regional SIM teaching sessions including; receiving names and contact details of delegates, to arrange catering and provide delegates with registration details, to produce a programme for the day and a register.
• To arrange faculty meetings
• To maintain a record of expenditure relating to SIM.

COMET

• Support the centralised room booking assistant and to help when required should disputes around booking conflicts arise.
• Assist with the reporting and follow up of IT issues and maintenance of rooms
• Assist with the opening and securing of the seminar rooms within COMET.
• Provide support for meetings/events and be prepared to resolve faults on the audio-visual equipment.

Medical Education

• Be an active member of the Medical Education team, providing support and cover within the team as and when required.
• To train new staff as required
• To assist the Deputy Medical Education Manager Operational as and when required with adhoc requests and project work.
• To maintain one's own personal and professional development and to identify any needs relating to fulfilling this role.

Bedfordshire Hospitals NHS Foundation Trust

Bedfordshire Hospitals NHS Foundation Trust