MDT Facilitator

South Warwickshire NHS Foundation Trust; Warwick; On-site; GBP 26,000 - 36,000; Full time

Job summary

South Warwickshire NHS Foundation Trust is seeking a Cancer Data & Performance Administrator to support MDT meetings, collate pathology and radiology materials, and ensure accurate recording of clinical decisions.

You will analyse cancer waiting times data, coordinate diaries, prepare treatment plans, maintain data systems, and work with clerical staff to progress patient pathways, while upholding data protection standards.

Qualifications

• Experience organising and preparing MDT documentation and liaison with multiple professionals.
• Ability to analyse cancer waiting times data and identify potential delays in treatment.
• Capable of collating pathology and radiology material for MDT preparation and reporting.
• Comfort with entering and retrieving data in hospital systems and ensuring data quality.
• Experience with data protection and maintaining audit trails.

Responsibilities

• Organise and prepare MDT meeting documentation and notify members.
• Coordinate team diaries, organise venues, and circulate essential information.
• Analyse cancer waiting times data and identify potential delays in treatment.
• Collate pathology and radiology material for MDT preparation and reporting.
• Prepare treatment plans discussed at MDT meetings and update patient records.
• Monitor progress against treatment plans and assist with scheduling next steps.
• Interrogate data collection systems to maintain a tracking process for referrals and screenings.
• Provide administrative support to the team and maintain SOPs.
• Communicate outcomes from MDT meetings to relevant staff and patients as appropriate.

Skills

Organisation

Communication

Data analysis

MDT coordination

Medical administration

Data privacy

Research data

Tools

Lorenzo

ICE

Winscribe

Soliton

Job description

Knowledge, Skills and Experience Organise and prepare documentation for Multi-disciplinary Team (MDT) meetings liaising with a range of professionals including Physicians, Surgeons, Pathologists, Radiologists, Oncologists, medical secretaries, nursing staff and staff from other hospitals. A willingness to cover the work of fellow Patient Pathway Facilitator colleagues during periods of absence is required. Ensure timely notification of meetings to MDT members. Co-ordinate team diaries and organise venues and timely circulation of essential information. To analyse cancer waiting times data and liaise with members of the MDT and Cancer Services Collaborative Facilitator to identify potential delays in treatment. Responsible for collating all pathology material in liaison with the relevant site lead pathologist and providing reports in preparation for meetings. Responsible for collating all radiologist material in liaison with the relevant site lead radiologist in preparation for meetings.
Prepare typed treatment plans as discussed at the multi-disciplinary team meetings, ensuring that the consultant has confirmed the action agreed at the meeting and a copy is inserted in the patients health records. In accordance with the management plans, working with the appropriate clerical staff, facilitate the next planned appointment for the patient. Monitor performance against intention specified in the treatment plan. Interrogate data collection systems such as Lorenzo, ICE, winscribe, Soliton and other in-house and external systems to retrieve information needed to maintain a tracking process on every two-week referral, consultant upgrade and screening referrals. Undertake administration as required for the specific tumour site teams. There will be a variety of tasks dependent upon the needs of the individual teams and their remit on specialised cancer sites. Assist MDT team members in obtaining research data from a variety of sources including the Internet, medical and nursing
journals, newsletters etc. Ensure the provision of a high quality service. To ensure that all Trust standards and targets are maintained and monitored to improve the quality of care to all who come into contact with services provided by South Warwickshire University NHS Foundation Trust. Undertake such other tasks as required by the Cancer Data & Performance Manager in accordance with the grade and nature of the post. Provide cancer waiting time information for the purpose of internal and external audit when required. Measurable Result Areas To attend the relevant MDT meetings and complete appropriate data collection at the meeting, in particular ensuring accurate recording of clinical decisions. To actively participate in the meeting to ensure that defined National Cancer Waiting Time targets are met. Maintain filing systems and updates and retrieve information as necessary. Work in electronic document management systems and input information into live systems during the
MDT meeting. Establish ongoing data collection, including information for national weekly and monthly reporting requirements, and preparation of audit for presentation quarterly to ensure effective monitoring of Trust Cancer standards. Ensure data collection is undertaken in Accordance with Data Protection Act and act as central point of contact for information retrieval on behalf of MDT. Work with the Cancer Services Managers and Cancer Data & Performance Manager in the development of Cancer Waiting Times tracking and recording mechanisms. Participate in ongoing service improvement and date quality monitoring, collation and formatting of data for internal performance presentation by senior staff and external peer review. The post holder will be responsible for ordering stationary and equipment for the department. Communications and Working Relationships Act as administrator to the MDT, recording notes of discussions, communicate outcome of meetings to appropriate
parties. Communicate and arrange any required actions following the MDT meeting in a timely manner. Communicate with medical, clerical and management potentially sensitive contentious information in the progression of the patients pathway. The post holder will occasionally offer non-clinical advice to patients or their relatives, either over the phone or in person. Responsible for day to day management of the MDT trackers, including carrying out appraisals and delivering their training. The post holder will be required to implement SOPs within the department that have been set by others. Feedback any comments or suggestions received from service users to all members of the multi-disciplinary team and help facilitate any changes made to improve the patient pathway.