Mayoralty Officer (Hybrid) — Event & Diary Coordinator

London Borough of Bexley; Bexleyheath; Hybrid; GBP 34,000 - 37,000; Full time

Benefits offered by this job

Disability Confident

Job summary

London Borough of Bexley is seeking a highly organised Mayoralty Officer to provide high-quality support to the Mayor. You will manage emails, the Mayor’s diary, and the weekly schedule, coordinating transport and logistics for civic engagements and charity events.

Based in Bexleyheath with hybrid working (1 day remote), this temporary maternity-cover role requires resilience, excellent communication and the ability to build strong relationships with councillors, VIPs and external partners.

Responsibilities

• Managing the Mayor’s emails, prioritising messages and ensuring invitations and correspondence are responded to promptly, accurately and appropriately.
• Managing and maintaining the Mayor’s diary, including scheduling engagements, arranging transport and logistics, and ensuring the Mayor is fully prepared for each event.
• Preparing and circulating the Mayor and Deputy Mayor’s weekly schedule, liaising with external organisations where necessary.
• Helping to plan, coordinate and deliver a varied programme of civic and charity events, including parades, services and fundraising activities.
• Developing an understanding of the Mayor’s requirements, anticipating issues and maintaining effective administration systems.
• Building and maintaining relationships with councillors, VIPs, community groups and partners.
• This is a busy role requiring strong prioritisation and the ability to manage a dynamic workload with deadlines.
• This maternity cover role is for up to 12 months, with options for external applicants or internal secondment, subject to approval.

Job description

London Borough of Bexley is seeking a highly organised Mayoralty Officer to provide high-quality support to the Mayor. You will manage emails, the Mayor’s diary, and the weekly schedule, coordinating transport and logistics for civic engagements and charity events.

Based in Bexleyheath with hybrid working (1 day remote), this temporary maternity-cover role requires resilience, excellent communication and the ability to build strong relationships with councillors, VIPs and external partners.