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London Borough of Bexley; Bexleyheath; Hybrid; GBP 34,000 - 37,000; Full time

Benefits offered by this job

Disability Confident

Job summary

London Borough of Bexley is seeking a highly organised Mayoralty Officer to provide high-quality support to the Mayor. You will manage emails, the Mayor’s diary, and the weekly schedule, coordinating transport and logistics for civic engagements and charity events.

Based in Bexleyheath with hybrid working (1 day remote), this temporary maternity-cover role requires resilience, excellent communication and the ability to build strong relationships with councillors, VIPs and external partners.

Responsibilities

• Managing the Mayor’s emails, prioritising messages and ensuring invitations and correspondence are responded to promptly, accurately and appropriately.
• Managing and maintaining the Mayor’s diary, including scheduling engagements, arranging transport and logistics, and ensuring the Mayor is fully prepared for each event.
• Preparing and circulating the Mayor and Deputy Mayor’s weekly schedule, liaising with external organisations where necessary.
• Helping to plan, coordinate and deliver a varied programme of civic and charity events, including parades, services and fundraising activities.
• Developing an understanding of the Mayor’s requirements, anticipating issues and maintaining effective administration systems.
• Building and maintaining relationships with councillors, VIPs, community groups and partners.
• This is a busy role requiring strong prioritisation and the ability to manage a dynamic workload with deadlines.
• This maternity cover role is for up to 12 months, with options for external applicants or internal secondment, subject to approval.

Job description

Mayoralty Officer

Company: London Borough of Bexley

Salary: £33,987 to £36,585 a year

Hours: Full-time

Location: Bexleyheath, DA6 7AT

Working pattern: Hybrid - 1 day remote

Job type: Temporary

Posting date: 1 Sept 2026

Closing date: 15 Sept 2026

Summary

Are you highly organised, confident working with people, and passionate about helping events and civic occasions run smoothly? If so, this could be the role for you.

We are looking for a Mayoralty Officer to provide high-quality, comprehensive and efficient business support to the Mayor. Acting as the first point of contact for the Mayoralty, you will play a key role in ensuring the Mayor is well supported, well prepared and able to undertake a full programme of civic, community and charity engagements. You will be responsible for:

Managing the Mayor’s emails, prioritising messages and ensuring invitations and correspondence are responded to promptly, accurately and appropriately.

Managing and maintaining the Mayor’s diary, including scheduling engagements, working with the Macebearer and Mayoral Chauffeur to arrange transport and logistics, and ensuring the Mayor is fully prepared for each event.

Preparing and circulating the Mayor and Deputy Mayor’s weekly schedule, liaising with external organisations where necessary.

Helping to plan, coordinate and deliver a varied programme of civic and charity events, including formal parades, services and fundraising events in support of the Mayor’s Charity Appeal. This will include identifying venues, arranging catering, supporting the preparation of publicity materials and working with external partners and contractors.

Developing a strong understanding of the Mayor’s requirements, anticipating issues, identifying solutions and maintaining effective business administration systems and processes in line with the Council’s ways of working.

Building and maintaining excellent working relationships with councillors, VIPs, community groups, voluntary organisations and other key stakeholders.

This is a busy and varied role where no two days are the same. We are looking for someone who is highly organised, able to prioritise effectively and confident managing a dynamic workload with competing deadlines.

This is an exciting opportunity to join the Members’ Services team on a maternity cover basis for up to 12 months. The role is available as a fixed-term contract for external applicants or as a secondment opportunity for internal employees, subject to approval from your substantive manager.

Proud member of the Disability Confident employer scheme

About Disability Confident

Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions.