Executive Support Officer

Civic Recruitment Limited; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Civic Recruitment Limited is seeking an Executive Support Officer to provide high-quality support to Directors and senior managers in a fast-paced environment. The role focuses on coordinating diaries, meetings, and correspondence, while contributing to project delivery and stakeholder engagement.

You will manage sensitive information with discretion, work across departments, and support cross-functional initiatives within a council or public-sector context.

Qualifications

• Experience providing executive/PA support in a busy environment.
• Ability to multitask and prioritise under pressure.
• Experience supporting projects.

Responsibilities

• Act as the primary point of contact for Directors and senior officers.
• Manage complex diaries, schedules, and correspondence, prioritising effectively.
• Respond to enquiries and referrals on behalf of senior managers.
• Organise meetings, prepare agendas, take minutes, and monitor actions.
• Produce high-quality reports, briefings, presentations and documents.

Skills

Executive support

Diary management

Stakeholder engagement

Multitasking

Job description

Lambeth, United Kingdom | Posted on 15/06/2026

At Civic Recruitment and Limited, we know that individuals are more than just fixed expenses; they are the cornerstone of every thriving organisation. That’s why we are passionate about transforming recruitment in the public and private sectors.

In the modern job market, organisations in both public and private sectors face significant workforce challenges. Public sector entities, such as local councils and central government departments, often struggle with lengthy recruitment processes, limited access to qualified candidates, and stringent budgetary and regulatory constraints. Private sector businesses, on the other hand, encounter high turnover rates, difficulties managing a mix of permanent and temporary staff, and challenges in sourcing specialised talent for niche industries. These sector-specific obstacles, coupled with the universal complexities of payroll management, create a pressing need for efficient workforce solutions.

Civic Recruitment Limited addresses these challenges with innovative recruitment and payroll solutions tailored for diverse organisational needs. Recognising the critical hurdles organisations face, the company leverages its expertise to streamline processes, reduce recruitment times, and alleviate administrative burdens. With an extensive database of over 1 million pre-screened candidates, Civic Recruitment Limited is well-positioned to cater to the specific needs of both public and private sectors.

Job Description

3 months contract with a Local Authority

Job Description – Executive Support Officer

Location: 6 Brixton Hill, London, Lambeth, SW2 1RW, United Kingdom

Job Purpose

To provide a high-quality, professional executive supportservice to Directors and senior managers, ensuring the efficient coordinationof daily operations. The role contributes to strategic priorities, projectdelivery, and stakeholder engagement while maintaining high standards ofconfidentiality and professionalism.

Key Responsibilities

Executive Support & Administration

• Actas the primary point of contact for Directors and senior officers.
• Managecomplex diaries, schedules, and correspondence, prioritising effectively.
• Respondto enquiries and referrals on behalf of senior managers.
• Organisemeetings, prepare agendas, take minutes, and monitor actions.
• Producehigh-quality reports, briefings, presentations, and documents.
• Maintainelectronic filing systems in line with council policies.

Project & Analytical Support

• Supportdelivery of complex, high-profile projects.
• Conductresearch and data analysis to inform decision-making.
• Preparereports, discussion papers, and strategic briefings.

Stakeholder Engagement

• Buildrelationships with internal teams, councillors, and external partners.
• Handlesensitive information with discretion and political awareness.

Operational & Team Contribution

• Workcollaboratively within the Executive Support team.
• Managemultiple priorities and work under pressure.
• Contributeto cross-departmental initiatives and task groups.

Compliance & Values

• Ensureadherence to council policies, legislation, and governance.
• Promoteequality, diversity, and inclusion.
• Demonstrateintegrity, professionalism, and commitment to public service.

Experience & Skills Required

• Experienceproviding executive/PA support in a busy environment.
• Provenability to multitask and prioritise under pressure.
• Experiencesupporting projects.
• Experiencehandling confidential and sensitive information.

Knowledge & Skills

• Strongunderstanding of office management practices.
• Awarenessof complex organisations and public service values.
• Knowledgeof document management systems and modern working practices.

Core Competencies

• Strongcommunication and organisational skills.
• Collaborativeapproach with ability to build relationships.
• Highlevel of integrity and professionalism.
• Empathyand ability to understand different perspectives.
• Politicallyaware with sound judgement.

Additional Information

• WorkingHours: 35 hours per week