Mayoralty Officer

London Borough of Bexley; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

London Borough of Bexley is seeking a Mayoralty Officer to provide high-quality business support to the Mayor. You will manage emails, the Mayor’s diary, and coordinate a programme of civic and charity events, ensuring smooth transport, venues, and publicity with external partners.

This maternity cover role requires strong organisation and Microsoft 365 proficiency. You will work closely with the Members’ Services team, deliver weekly schedules, and liaise with councillors and VIPs to support a

Qualifications

• Experience providing business or executive support.
• Experience planning and delivering large events, in professional or personal capacity.
• Proven ability to manage priorities and a dynamic workload.

Responsibilities

• Manage the Mayor's emails, prioritise messages and respond to invitations promptly.
• Manage and maintain the Mayor's diary, organise transport and logistics for events.
• Prepare and circulate the Mayor and Deputy Mayor’s weekly schedule.
• Plan, coordinate and deliver civic and charity events, including parades and fundraisers.
• Develop admin systems, build relationships with councillors and partners.

Skills

Executive support

Event planning

Customer service

Diary management

Stakeholder management

Microsoft 365

Tools

Microsoft 365

Job description

About The Role

Are you highly organised, confident working with people, and passionate about helping events and civic occasions run smoothly? If so, this could be the role for you.

We are looking for a Mayoralty Officer to provide high-quality, comprehensive and efficient business support to the Mayor. Acting as the first point of contact for the Mayoralty, you will play a key role in ensuring the Mayor is well supported, well prepared and able to undertake a full programme of civic, community and charity engagements. You will be responsible for:

• Managing the Mayor’s emails, prioritising messages and ensuring invitations and correspondence are responded to promptly, accurately and appropriately.
• Managing and maintaining the Mayor’s diary, including scheduling engagements, working with the Macebearer and Mayoral Chauffeur to arrange transport and logistics, and ensuring the Mayor is fully prepared for each event.
• Preparing and circulating the Mayor and Deputy Mayor’s weekly schedule, liaising with external organisations where necessary.
• Helping to plan, coordinate and deliver a varied programme of civic and charity events, including formal parades, services and fundraising events in support of the Mayor’s Charity Appeal. This will include identifying venues, arranging catering, supporting the preparation of publicity materials and working with external partners and contractors.
• Developing a strong understanding of the Mayor’s requirements, anticipating issues, identifying solutions and maintaining effective business administration systems and processes in line with the Council’s ways of working.
• Building and maintaining excellent working relationships with councillors, VIPs, community groups, voluntary organisations and other key stakeholders.

This is a busy and varied role where no two days are the same. We are looking for someone who is highly organised, able to prioritise effectively and confident managing a dynamic workload with competing deadlines.

You will have excellent knowledge of Microsoft 365, the ability to provide a high standard of customer service, and the confidence to use your initiative and judgement to help the Mayor deliver a successful Mayoral year.

You will need experience of providing business or executive support, together with experience of planning and delivering large events, either in a professional or personal capacity.

This is an exciting opportunity to join the Members’ Services team on a maternity cover basis for up to 12 months. The role is available as a fixed-term contract for external applicants or as a secondment opportunity for internal employees, subject to approval from your substantive manager.

For an informal discussion about the role please contactLouise Peek, Members’ Services Manager & Scrutiny Lead, Tel: [phone], Email: [e-mail]

About Us

Bexley is a vibrant and diverse outer London Borough nestled in the Thames Gateway between London and Kent which means it combines the perfect blend of city vibe and the tranquillity of Kent. It's got award-winning parks, open spaces, and heritage sites. The borough has excellent transport connections, including the Elizabeth Line and proximity to the M25. Bexley offers fantastic amenities such as libraries, leisure centres, and shopping areas. Our borough is also home to numerous primary and secondary schools, as well as further education institutions.

Our Offer to you

We will offer you in return a package that includes a competitive salary, coaching and mentoring programmes, an excellent pension scheme and generous annual leave plus bank holidays. For more information on the benefits package on offer please refer to the Candidate Information document attached.

Recruitment Information

As a disability confident employer Bexley welcomes applications from people with all disabilities, including hidden disabilities and mental health conditions. We will interview any disabled applicant who meets the minimum criteria. If you require reasonable adjustments to be made to any part of the recruitment process due to your disability, please contact us on [e-mail].

This role may be available as a development opportunity through secondment for the Council’s existing employees. The Council’s Secondment Scheme can be found here. If this option is of interest, please contact the recruiting manager.

We reserve the right to close adverts earlier than the closing date.