Materials Management Assistant

NHS Jobs; Liverpool; On-site; GBP 18,000 - 24,000; Full time

Job summary

NHS Jobs in Liverpool seeks a Materials Management Assistant to support the procurement and replenishment of consumables across multiple hospital sites. The role involves handling stock with barcode data capture, maintaining accurate records, and ensuring timely deliveries to wards and departments.

The post requires NHS experience, GCSEs in Maths and English, and strong IT and interpersonal skills to liaise with staff and suppliers. Rotation across sites and training will be provided.

Qualifications

• GCSE Maths and English or equivalent required.
• Experience working in a busy NHS environment.
• Experience engaging stakeholders and working with multiple sites.

Responsibilities

• Provide internal supply chain services (materials management) using electronic receipts system and barcode data capture.
• Unpack and check items against delivery records and take corrective action.
• Manage stock levels and replenish to meet ward/department requirements.
• Liaise with internal staff and external suppliers on stock management.
• Produce stock reports/data analysis to advise managers on purchasing patterns.

Skills

Stock management

Stakeholder engagement

IT skills

Inter-personal skills

Problem solving

Organization

Flexibility

Education

GCSE Maths and English

Tools

Microsoft Office

Job description

The role of a Materials Management Assistant is to ensure that an effective and efficient procurement service in regard to the ordering and replenishment of agreed consumable stock throughout the organisation(s) is provided to all end-users, making sure that all goods are ordered and received in a timely manner.

Main duties of the job

To provide internal supply chain services (materials management) using electronic receipts system and bar code data capture system;

Unpack and check items against delivery records and take corrective action where necessary (whilst maintaining audit records);

Provide a materials management service to purchase regular stock and non stock items to meet ward/department requirements

Ensuring stock rotation and replenishing products in accordance with agreed procedures;

Ensuring stock levels are maintained and goods are put away in a timely manner on receipt;

To ensure all designated stock is managed and replenished to the agreed level using a hand held bar code scanner, raising stock and non stock requisitions;

Unpack, check and book in deliveries;

Liaise with internal staff and external suppliers on stock management;

Investigate and solve delivery and payment issues;

Produce stock reports/data analysis to advise ward/department managers and finance staff on purchasing patterns/costs;

Process purchase orders and recommend sources of supply/savings to customers.

Respond to FSN (Field Safety Notices) received via logistic leads.

Deputise for the Logistics Supervisor when required.

About us

Please note that this is a rotational position. The successful candidate will be required to work agile and flexibly across multiple hospital sites for planned periods and will receive appropriate training and support for the systems, processes and working practices at each location. Health Procurement Liverpool (HPL) is a single shared procurement service for:Alder Hey Children's Hospital;Clatterbridge Cancer Centre;Liverpool Heart & Chest Hospital;The Walton Centre. HPL was established in April 2021 and is hosted by The Walton Centre NHS Foundation Trust. Each of the organisations named above is an equal partner in the service and is responsible for the strategic direction of the function. HPL is fully accountable to all organisations and trust boards. The HPL vision is to develop a world class health procurement alliance, which creates opportunities, delivers excellence, embraces innovation and maximises value to patient care, whilst ensuring financial sustainability. Staff will be required to work agile and flexibly across multiple hospital sites (whereappropriate).

Qualifications

• A good standard of general education incl. GCSE Maths and English or equivalent
• Experience working in a busy NHS environment.

Knowledge & Experience

• Experience of successfully engaging stakeholders.
• Experience in stock management.
• Understanding of local, regional and national procurement agendas and how this links into operational procurement activity
• Demonstrable IT including Microsoft Office applications used to create reports and to assist in data analysis.
• Experience of successful collaborative working.
• Understanding of the Green agenda and how procurement can support this.

Skills & Attrubutes

• Creative, innovative, self-starter able to motivate self and others to complete agreed objectives.
• Excellent inter-personal skills.
• Reliable, punctual, willing to work flexibly to meet the demands of the role.
• Ability to react to situations promptly in order to solve complex issues with inventory and stock availability
• Excellent organisation skills with the ability to prioritise workload to address conflicting demands

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.