Supply Chain Assistant

NWSSP Legal & Risk Services; Haverfordwest; On-site; GBP 18,000 - 24,000; Full time

Job summary

NWSSP, part of NHS Wales, is seeking a capable stores operative for the busy Receipt and Distribution (R&D) Stores at Withybush Hospital. You will receipting, picking, packing and delivering stock to wards and departments, using barcode scanners and the Oracle FMS system, with a focus on accurate stocking and timely deliveries.

The role involves walking and covering a large area, with emphasis on maintaining stock accuracy, enabling clinical staff to access items promptly.

Qualifications

• NVQ Level 2 in Warehouse and Distribution or 3 GCSEs including Maths and English, or equivalent experience.
• Desirable: NVQ Level 3 in Warehouse and Distribution and basic knowledge of medical items.
• Knowledge of health and safety and warehousing operations.

Responsibilities

• Receive and process deliveries and stock using the Oracle FMS system.
• Rotate, store and stocktake goods for wards and departments.
• Pack, deliver and put stock away to correct locations; maintain cleanliness of stores equipment.
• Communicate with staff, suppliers and couriers about deliveries and issues.

Skills

Warehousing knowledge

Health and safety

Stock control using handheld devices

Communication with staff and suppliers

Education

NVQ Level 2 in Warehouse and Distribution

3 GCSEs including Maths and English

Equivalent level of experience

Tools

Oracle FMS system

Barcode scanners

Handheld stock devices

Job description

Qualifications

Essential criteria

If you are looking to join NWSSP, please see the additional information below that may be of interest to you: -

Our “Benefits” video has been created to highlight and showcase some of the benefits of working for the NHS and NWSSP:- https://youtu.be/zX3x046SDhg

The “Tops Tips – Be Yourself” video has been designed to support candidates applying for roles with NWSSP. We have outlined 8 key steps to help candidates articulate their capabilities and experience when completing applications with NWSSP. https://youtu.be/qe3ibY8b6m4

Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English.

Job Overview

The successful candidate will work as a member of a very busy team within the Receipt and Distribution (R&D) Stores involved with the receipting, picking, packing, and delivering of stock items to the Hospital Wards and Departments. The candidate will be heavily involved within the whole stock process from ordering to put away to assist clinical staff at Withybush Hospital. This will include the use of a barcode scanners as well as delivering stock to Wards and putting the stock away within its specific location. Other duties include receiving in-bound deliveries, assisting in stock takes, and general manual handling stores duties.

The post will involve coverage over a large area around the hospital and it will involve a lot of walking.

Main duties of the job

Exchange information both internally and externally with staff, suppliers, and couriers regarding deliveries into the R&D. This will include liaising with couriers regarding delivery issues to the R&D e.g. issues regarding damaged goods or delivery mistakes. The candidate will also be responsible for receipting all applicable goods via the Oracle FMS system.

Ensure correct rotation and storage of goods (where applicable) within the Wards/Departments and R&D Stores. Assist in stocktaking when requested by site management.

Carry out day to day cleaning and general care of all stores equipment in line with cleaning rota.

To liaise with hospital personnel at R&D Stores/delivery points and ensure all documentation is signed and completed as appropriate. Providing and receiving routine information orally and/or in writing, to inform End Customers and work colleagues.

The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.

Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.

We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.

Excellent customer service is something we strive for, for both our internal and external customers.

Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/

NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents.

Person specification

Qualifications

• NVQ Level 2 in Warehouse and Distribution (or willing to work towards) OR 3 GCSE’s (including Maths and English) OR Equivalent level of experience

Desirable criteria

• NVQ Level 3 in Warehouse and Distribution
• Basic Knowledge of Medical Items

Knowledge

• Knowledge of Health and Safety
• Knowledge of Warehousing/Stores Operations

Desirable criteria

• Knowledge of COSHH
• Knowledge/Use of Handheld Devices for Stock Control

We are committed to flexible working and equal opportunities.

Prior consideration for this vacancy will be given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

When applying for this post it is essential that you read the Job Description and Person Specification (where available) and demonstrate how your skills, knowledge and experience meet the requirements of the person specification. Only candidates who clearly demonstrate how they meet the person specification will be shortlisted.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self‑assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Welsh language skills are desirable

Documents to download

• JDPS English (PDF, 384.4KB)
• SDMP Cymraeg (PDF, 544.3KB)
• Occupational Health Functional Requirements Form (PDF, 720.5KB)
• NWSSP Recruitment Services Privacy Notice (PDF, 404.2KB)
• NWSSP - About Us (PDF, 6.6MB)
• NWSSP - Our Benefits (PDF, 490.4KB)
• NWSSP - Buddion (PDF, 458.9KB)
• PCGC -Amdanom (PDF, 6.7MB)
• Guidance Notes for Applicants (PDF, 322.5KB)
• Integrated Medium Term Plan 2025-2028 (PDF, 15.1MB)
• Integrated Medium Term Plan 2025-2028 - Cymraeg (PDF, 18.0MB)

Further details / informal visits contact

Name Aled Steele Job title Assistant Supply Chain Area Manager Email address [e-mail] Telephone number 07341096651 Additional information

Site visits must be arranged in advance by emailing James Squelch ([e-mail]) and Aled Steele ([e-mail])