Materials Management Assistant

Transformationunitgm; Blackburn; On-site; GBP 24,000 - 26,000; Full time

Job summary

A leading NHS trust is seeking a Materials Management Assistant for a full-time position to support logistics across multiple departments. The role includes managing supply orders, analyzing usage trends, and improving service efficiency. Candidates should have positive customer service skills and be able to prioritize tasks efficiently in a busy environment. This is a great opportunity within a dynamic team aiming to enhance the healthcare service delivery in the region.

Benefits

Opportunities for continuous professional development

Cutting-edge facilities and technology

A vibrant, diverse, and inclusive healthcare community

Qualifications

• Educated to GCSE English/Maths at Level 4 or equivalent.
• Manual handling / warehouse experience required.
• Experience working within stock control or logistics environment.

Responsibilities

• Assist in day-to-day logistics service.
• Receive and manage deliveries as per materials management.
• Ensure compliance with Trust policies while managing stock.

Skills

Customer service skills

Excellent communication skills

Analytical skills

Organization

Education

GCSE English/Maths at Level 4

ECDL or relevant experience

CIPS level 2 or equivalent

Tools

Microsoft Office

Excel

Job description

Main area Materials Management Assistant, Receipt & Distribution Grade NHS AfC: Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday, 8:30 - 16:30) Job ref 435-1LSC-UHMBT-041-25

Employer East Lancashire Hospitals NHS Trust Employer type NHS Site Furness General Hospital Town Barrow Salary £24,625 - £25,674 Per Annum Salary period Yearly Closing 07/07/2025 23:59

NHS AfC: Band 3

• Lancashire and South Cumbria Provider Collaborative (OneLsc)

The five provider NHS trusts in Lancashire and South Cumbria are working together as partners, delivering joint priorities to improve health and healthcare.

Together, we aim to drive up quality by sharing skills and best practice, pooling our resources and standardising the way we work to reduce variation and duplication.

We want to ensure patients have equal access to the same high-quality care wherever they live. We also want our colleagues to have the same high-quality experience wherever they work.

One Lancashire and South Cumbria (One LSC) and University Hospitals of Morecambe Bay has a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups – including BAME, LGBT+ and people with a disability.

Job overview

The Procurement & Supplies Team is embarking on an exciting period of change as we start our journey to become a single procurement department across the Lancashire and South Cumbria Region. The five Trusts are currently served by three Procurement teams who are coming together and forming One LSC Procurement. The team will provide services to:

• Blackpool Teaching Hospitals NHS Foundation Trust,
• Lancashire Teaching Hospitals NHS Foundation Trust,
• East Lancashire Hospitals NHS Trust plus Atlas BFW Management Ltd (a wholly owned subsidiary of Blackpool Teaching Hospitals).
• University Hospitals of Morecambe Bay NHS Foundation Trust
• North Cumbria Integrated Care NHS Foundation Trust.
• Lancashire & South Cumbria NHS Foundation Trust

This vacancy is an onsite position which will provide services to University Hospitals of Morecambe Bay NHS Foundation Trust, at Furness General Hospital.

The post holder will assist the Materials Management Supply Chain Coordinator to manage the day-to -day logistics service across several dedicated areas within the Trust.

The post will ensure a timely and effective top - up / receipt and distribution service provided by the logistics team , analysing usage trends, developing and implementing efficiencies across the service , and developing relationships with ward managers to discuss and implement service improvement .

Main duties of the job

MAIN DUTIES & KEY WORKING RELATIONSHIPS:

To assist in the implementation and maintenance of a materials managed service, undertaking the day to day ordering activity on behalf of the customer. Replenishing goods at theatre and departmental level using bar code systems as appropriate.

Receive, check and put away deliveries ordered via materials management service. Ensuring that items are rotated and do not exceed expiry dates, stored in the correct location and the store area left tidy.

The position requires physical effort often in confined spaces on a daily basis such as the manual handling of roll cages and unpacking of products on to the store room shelves.

Ensure discrepancies for returns and credits are processed timely and appropriately.

Carrying out quarterly reviews with appropriate ward/theatre/department leads, using system information to illustrate spending patterns identifying products and stock levels.

Keep all associated paper work regularly updated in line with code and location changes.

Have a flexible attitude to working hours to meet the needs of the customer.

Provide cover for other Materials Management Assistants as identified by the Supply Chain Supervisor.

Ensure compliance with Trust Standing Financial Instruction (SFIs) and policies.

Working for our organisation

Why Choose OneLSC and University Hospitals of Morecambe Bay NHS Foundation Trust:

• A vibrant, diverse, and inclusive healthcare community
• Cutting-edge facilities and technology
• Opportunities for continuous professional development
• A culture that values and recognizes your contributions

We operatefrom three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, andUlverstonCommunity Health Centre.

FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.

WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.

All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, day case and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.

Detailed job description and main responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading.

Person specification

Education & Qualifications

• Educated to GCSE English/Maths at Level 4 or equivalent level/or relevant experience
• ECDL or relevant experience CIPS level 2 or equivalent

Experience

• Manual handling / warehouse experience
• Customer service skills / experience of dealing with customers, public and suppliers
• Experience of NHS Supply Chain stock control or purchasing/supply
• Experience of working within a Stock Control, Purchase, supply / logistics environment
• Experience of Purchase Order/stock control systems

Skills, Ability & Knowledge

• Flexible use of own initiative & ability to work unsupervised
• Self-motivated team player
• Excellent communication skills, organisation, interpersonal and analytical skills
• Good working knowledge of software packages including Microsoft Office & Excel
• Ability to work under pressure
• Ability to communicate at all levels
• Experience of working in NHS / other public sector
• Ability to deal with conflict

Dear Potential Applicant,

It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust

• Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
• This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
• Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
• Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.

Disclosure and Barring Scheme (DBS)

If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained.

The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974.

In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.

The cost of an Enhanced Disclosure will be £55.38 and for a Standard Disclosure will be £27.38.

This cost is not applicable for a Volunteer post

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The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.

We aim to employ a workforce that reflects the diverse communities we serve.

We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background.

We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.

Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme.

If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible. By telephone [phone] or email [e-mail] write to Employment Services, Parkview Offices, Haslingden Road, Blackburn, BB2 3HH

PLEASE NOTE THAT SHORTLISTED APPLICANTS WILL BE CONTACTED BY EMAIL.

The Trust promotes flexible working opportunities where ever possible to enable staff to balance their work and home life. We are committed to Equal Opportunities and aim to be EffortlesslyInclusive .

The trust operates a No Smoking Policy.

Only those applicants who demonstrate clearly how they meet our Person Specification will be shortlisted for Interview.

We reserve the right to close a job advert early where sufficient applications have been received.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Stephen Rutt Job title Logistics Team Manager FGH Email address [e-mail] Telephone number 01229 406752 Additional information

Kathryn Howarth,

Acting Head of Service, Procurement

Email: [e-mail]

If you have problems applying, contact

Address Level 1
Fusion House
Evolution Park
Blackburn
Lancashire
BB1 2FD
Telephone [phone]