Materials Management Assistant

NHS; Liverpool; On-site; GBP 24,000 - 26,000; Full time

Job summary

The Walton Centre NHS Foundation Trust is seeking a Materials Management Assistant to enhance procurement services and manage stock efficiency. The role involves using electronic systems for supply chain services, maintaining stock levels, and liaising with stakeholders to resolve issues. Ideal candidates will possess strong organizational skills and a good educational background along with experience in a relevant environment.

Qualifications

• Good standard of general education incl. GCSE Maths and English or equivalent.
• Experience working in a busy NHS environment.

Responsibilities

• Provide internal supply chain services using electronic receipts system.
• Manage stock levels and ensure timely ordering and replenishment.
• Produce stock reports for ward/department managers.

Skills

Interpersonal skills

Problem-solving

Organization skills

Education

GCSE Maths and English or equivalent

Tools

Microsoft Office

Job description

The role of a Materials Management Assistant is to ensure that an effective and efficient procurement service in regard to the ordering and replenishment of agreed consumable stock throughout the organisation(s) is provided to all end-users, making sure that all goods are ordered and received in a timely manner.

Main duties of the job

To provide internal supply chain services (materials management) using electronic receipts system and bar code data capture system;

Unpack and check items against delivery records and take corrective action where necessary (whilst maintaining audit records);

Provide a materials management service to purchase regular stock and non stock items to meet ward/department requirements

Ensuring stock rotation and replenishing products in accordance with agreed procedures;

Ensuring stock levels are maintained and goods are put away in a timely manner on receipt;

To ensure all designated stock is managed and replenished to the agreed level using a hand held bar code scanner, raising stock and non stock requisitions;

Unpack, check and book in deliveries;

Liaise with internal staff and external suppliers on stock management;

Investigate and solve delivery and payment issues;

Produce stock reports/data analysis to advise ward/department managers and finance staff on purchasing patterns/costs;

Process purchase orders and recommend sources of supply/savings to customers.

Respond to FSN (Field Safety Notices) received via logistic leads.

Deputise for the Logistics Supervisor when required.

About us

The Walton Centre NHS Foundation Trust is the only NHS trust to hold dual accreditation for the Investors in People. We invest in people and we invest in wellbeing standards and have been awarded Gold status for both. The Walton Centre is a leader in the treatment and care of neurology and neurosurgery, placing the patient and their family at the heart of everything we do. As the only specialist hospital trust in the UK dedicated to providing comprehensive neurology, neurosurgery, spinal and pain management services we are proud to be rated as an Outstanding Trust by the Care Quality Commission (CQC), and champion change throughout the field of neuroscience. Originally formed in 1992, the Trust received Foundation Trust status in 2009.

With around 1,450 staff, The Walton Centre treats more than 127,000 outpatients and 18,000 inpatients each year. We have leading specialists and incredibly dedicated staff delivering excellent clinical outcomes for brain, spinal and neurological care nationally and internationally. Teams across our site in Fazakerley, Liverpool, offer a world-class service in diagnosing and treating injuries and illnesses affecting the brain, spine and peripheral nerves and muscles, and in supporting people suffering from a wide range of long-term neurological conditions.

Job responsibilities

Please see the job description and person specification document for detailed information about the job description for this vacancy.

Person Specification

Qualifications

• A good standard of general education incl. GCSE Maths and English or equivalent
• Experience working in a busy NHS environment.

Knowledge & Experience

• Experience of successfully engaging stakeholders.
• Experience in stock management.
• Understanding of local, regional and national procurement agendas and how this links into operational procurement activity
• Demonstrable IT including Microsoft Office applications used to create reports and to assist in data analysis.
• Experience of successful collaborative working.
• Understanding of the Green agenda and how procurement can support this.

Skills & Attrubutes

• Creative, innovative, self-starter able to motivate self and others to complete agreed objectives.
• Excellent inter-personal skills.
• Reliable, punctual, willing to work flexibly to meet the demands of the role.
• Ability to react to situations promptly in order to solve complex issues with inventory and stock availability
• Excellent organisation skills with the ability to prioritise workload to address conflicting demands

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£24,625 to £25,674 a yearper annum pro rata