Materials Executive

GAMIT; Bentfield; On-site; GBP 32,000 - 46,000; Full time

Job summary

Gamit Ltd, an established aviation consultancy near Stansted Airport, seeks a Materials Executive to source, purchase and supply aircraft spare parts for maintenance needs. You will manage orders end-to-end, deal with suppliers and customers worldwide, and support urgent AOG requirements with speed and accuracy.

The role requires aviation materials experience, strong negotiation skills, and the ability to handle multiple orders while maintaining compliance with export controls and ISO standards.

Qualifications

• Three years’ experience in a materials, purchasing, sales or supply-chain role.
• Experience in aviation or aerospace preferred.
• Experience with aircraft parts purchasing and sales (loans, exchanges, repair orders).
• Understanding of aircraft spare-parts processes and aviation terminology.
• Experience preparing cost estimates and negotiating with suppliers.
• Strong organisational skills and ability to manage several open orders.
• Calm under urgent AOG requirements with clear communication.
• GCSE English and Maths at grade C/4 or above, or equivalent qualifications.
• Full driving licence and valid passport.

Responsibilities

• Act as a key contact for purchase and sale of aircraft spare parts.
• Source and procure aircraft parts per customer requirements and procedures.
• Process purchase, sales, exchange and repair orders accurately.
• Expedite open purchase and repair orders for on-time delivery.
• Respond to urgent AOG requirements quickly and effectively.
• Obtain supplier quotations, prepare cost estimates and negotiate terms.
• Work with approved suppliers and evaluate new suppliers against requirements.
• Build and maintain relationships with customers, suppliers and stakeholders.
• Coordinate with shipping agents for timely movement of parts.
• Liaise with Accounts on invoicing queries and follow-up outstanding matters.
• Follow export-control requirements and company policies.
• Provide cover for Materials & Logistics team as needed.
• Act as deputy for Materials Manager when required.
• Work within ISO 9001 and ISO/IEC 27001 management systems.
• Undertake other reasonable duties as requested.

Skills

Aviation materials experience

Supplier negotiation

Order management

Customer liaison

Currency handling

Attention to detail

Communication skills

Education

GCSE English and Maths (C/4 or above)

Job description

Gamit Ltd is an established aviation consultancy based near Stansted Airport. For around 30 years, we have supported corporate operators, airlines and maintenance organisations around the world.

Role Description

As a Materials Executive, you will play an important part in supporting aircraft maintenance operations by sourcing, purchasing and supplying aircraft spare parts for both heavy and line maintenance requirements.

You will manage orders from initial enquiry through to delivery, working closely with customers, suppliers, shipping agents and colleagues across the business. You will also help manage urgent Aircraft on Ground (AOG) requirements, where speed, accuracy and clear communication are essential.

This role would suit someone with previous aviation materials experience who is confident negotiating with suppliers, managing competing priorities and taking ownership of orders through to completion.

What You’ll Be Doing

• Act as a key point of contact for the purchase and sale of aircraft spare parts required to support aircraft maintenance.
• Source and procure aircraft parts in accordance with customer requirements and company procedures.
• Process purchase requests, purchase orders, sales orders, exchange orders and repair orders accurately and efficiently.
• Expedite open purchase and repair orders to help achieve on-time delivery.
• Respond to and manage urgent Aircraft on Ground (AOG) requirements quickly and effectively, including participating in the departmental AOG rota.
• Obtain and evaluate supplier quotations, prepare cost estimates and negotiate effectively to secure the best available price, lead time and commercial terms.
• Work with approved suppliers and assist with evaluating potential new suppliers against Gamit’s quality and industry requirements.
• Build and maintain strong working relationships with customers, suppliers and other stakeholders at all levels.
• Communicate professionally with customers and suppliers around the world.
• Handle aircraft part loans, exchanges, sales, purchases and repairs in accordance with the applicable terms and processes.
• Coordinate with shipping agents when required to support the timely and compliant movement of aircraft parts.
• Liaise with the Accounts team regarding invoicing queries and follow up on outstanding matters when necessary.
• Follow up with customers regarding satisfaction surveys when requested.
• Understand and comply with applicable export-control requirements.
• Support and provide cover for colleagues within the Materials & Logistics department when operational priorities require it.
• Act as deputy for the Materials Manager and Assistant Materials Manager when required and appropriately authorised.
• Work within Gamit’s ISO 9001 and ISO/IEC 27001 management systems and contribute to their continual improvement.
• Follow all relevant Gamit policies, processes and procedures.
• Undertake other reasonable duties requested by management.

What we’re looking for

• At least three years’ experience in a similar materials, purchasing, sales or supply-chain role.
• Experience within aviation or aerospace is strongly preferred.
• Practical experience of aircraft parts purchasing and sales, including loans, exchanges and repair orders.
• An understanding of aircraft spare-parts processes and relevant aviation terminology.
• Experience preparing cost estimates and negotiating with suppliers.
• Strong organisational skills and the ability to manage several open orders and changing priorities simultaneously.
• The ability to work calmly and accurately when responding to urgent AOG requirements.
• Excellent communication and relationship-building skills.
• A commercially aware approach, with the confidence to negotiate price, availability, lead times and terms.
• Good numerical skills and confidence working with different currencies and currency conversions.
• Strong attention to detail when processing orders and maintaining records.
• A proactive and dependable approach, with a willingness to support colleagues and go the extra mile when necessary.
• GCSE English and Maths at grade C/4 or above, or equivalent qualifications.
• A full driving licence and valid passport.

Useful, but not essential

• An aviation- or aerospace-related qualification.
• Previous experience working with global aircraft parts suppliers and customers.
• Familiarity with export-control requirements.
• Awareness of ISO 9001 and ISO/IEC 27001 management systems.

Why this role?

This is an opportunity to become part of an established international aviation business and take on a varied role in which your work has a direct impact on aircraft maintenance operations.

You will communicate with customers and suppliers around the world, develop your commercial and aviation knowledge and become a trusted member of a busy Materials & Logistics team.