Marketing Business Assistant

Experis (Austria); Greater London; On-site; GBP 35,000 - 52,000; Full time

Job summary

Global Banking Institution in London is seeking a Marketing Programme Coordinator to support high-profile awards programmes and strategic marketing campaigns. You will coordinate timelines, approvals and stakeholder inputs across regions to ensure on-time delivery and compliance.

The role requires strong project coordination, stakeholder management and meticulous organisational skills, with experience in marketing operations and budget monitoring.

Qualifications

• Experience in a relevant marketing, communications, operations or programme coordination role.
• Ability to run timelines, coordinate inputs, and drive delivery through others.
• Experience coordinating marketing assets with Brand/Compliance/Legal is desirable.
• Strong organisational skills and attention to detail under pressure.

Responsibilities

• Coordinate and maintain the annual awards calendar, tracking milestones and deadlines.
• Manage the delivery of flagship awards programmes, including stakeholder engagement and progress tracking.
• Act as the central point of contact for awards activity, providing guidance on processes and templates.
• Coordinate award-related marketing materials, ensuring brand, compliance and governance standards.
• Monitor awards-related budgets, supplier engagements and commercial commitments, escalating risks.
• Support wider marketing operations activities, including leadership initiatives, internal communications and LinkedIn publishing.

Skills

Stakeholder management

Project coordination

Marketing operations

Timeline management

Budget monitoring

Tools

Microsoft Office

Collaboration tools

Job description

Join the marketing team of a leading Tier 1 global banking institution, supporting the delivery of high-profile awards programmes and strategic marketing initiatives. Working with stakeholders across multiple regions, you'll coordinate timelines, approvals, communications and marketing activities to help ensure projects are delivered efficiently, compliantly and to a high standard.

Responsibilities:

• Coordinate and maintain the annual awards calendar, ensuring key milestones, deadlines and stakeholder actions are tracked and delivered on time.
• Manage the delivery of flagship awards programmes, including stakeholder engagement, submission planning and progress tracking.
• Act as the central point of contact for awards activity, providing guidance on processes, templates and best practice.
• Coordinate award-related marketing materials, ensuring brand, compliance and governance standards are met.
• Monitor awards-related budgets, supplier engagements and commercial commitments, escalating risks where required.
• Support wider marketing operations activities, including leadership team initiatives, internal communications and LinkedIn publishing.

Skills / Experience Required:

• Experience in a relevant marketing, communications, operations or programme coordination role (financial services desirable but not essential).
• Strong stakeholder management skills, including confidence working with senior leaders and their offices.
• Demonstrable ability to run timelines, coordinate inputs, and drive delivery through others (strong project/programme management).
• Experience coordinating marketing assets and approvals (Brand/Compliance/Legal) is desirable.
• Strong organisational skills and attention to detail, with the ability to prioritise and escape appropriately.
• Comfortable working under time and volume pressures and managing multiple workstreams in parallel.
• Proficient in Microsoft Office; experience with collaboration and workflow tools is beneficial.