Maintenance Planning & Coordination Specialist

Schneider Electric; Scarborough; On-site; GBP 30,000 - 46,000; Full time

Job summary

Schneider Electric is seeking a Maintenance Administrator to support planning, scheduling, and coordination of maintenance activities across the site, ensuring equipment reliability and efficient contractor management.

You will manage purchase orders in Coupa, oversee spare parts inventory in SAP, generate KPI reports, and liaise with suppliers and internal teams to keep operations running smoothly. Strong communication and data management skills are essential.

Qualifications

• Previous experience in a maintenance administration, planning, engineering support, or similar manufacturing environment role
• Experience coordinating maintenance activities, contractor scheduling, and supplier communications
• Experience managing purchase orders, procurement processes, and spare parts inventory
• Proficiency with Microsoft Teams, Word, Excel, and PowerPoint, with strong reporting and data management capabilities
• Experience using SAP and familiarity with procurement systems such as Coupa is preferred
• Strong organizational skills with excellent attention to detail and ability to manage multiple priorities
• Excellent communication and interpersonal skills with a collaborative approach to problem solving

Responsibilities

• Plan, schedule, and coordinate preventive and corrective maintenance activities across the site while maintaining maintenance calendars and shutdown schedules
• Coordinate internal maintenance resources and external contractors to ensure work is completed safely, efficiently, and in line with operational requirements
• Manage purchase requisitions and purchase orders through the Coupa procurement system while liaising with suppliers on quotations, lead times, and deliveries
• Oversee engineering spare parts inventory, monitor stock levels, conduct audits, and ensure critical spares are available to support site operations
• Maintain accurate maintenance records, documentation, and performance data within SAP and other maintenance management systems
• Produce maintenance KPI reports and support the Maintenance Manager with planning, budgeting, and maintenance analysis activities

Skills

Maintenance planning & scheduling

Contractor management

Procurement & purchasing

Inventory management

Data management & reporting

Operational resource management

Problem solving

Communication & collaboration

Tools

SAP

Coupa

Microsoft Teams

Excel

Word

PowerPoint

Job description

Schneider Electric is seeking a Maintenance Administrator to support planning, scheduling, and coordination of maintenance activities across the site, ensuring equipment reliability and efficient contractor management.

You will manage purchase orders in Coupa, oversee spare parts inventory in SAP, generate KPI reports, and liaise with suppliers and internal teams to keep operations running smoothly. Strong communication and data management skills are essential.