Maintenance Administrator in Poole)

Rubicon Recruitment Group; Poole; On-site; GBP 15,000 - 18,000; Part time

Benefits offered by this job

Part-time hours (20-25/wk)

Flexible start/finish times

Temp-to-perm opportunity

Full training

Job summary

Rubicon Recruitment Group is hiring a Maintenance Administrator in Poole for around 20–25 hours per week. The role offers flexible start and finish times once trained, and begins as a temp-to-perm with full training and a supportive team.

The successful candidate will raise and receipting PO numbers, manage stores, assist with maintenance schedules, ensure safety paperwork compliance, and handle basic site admin tasks while fitting around your life.

Qualifications

• Experience in an administration role.
• Strong organisation and eye for detail.
• Willingness to learn quickly and communicate with teams.

Responsibilities

• Raising and receipting purchase orders for engineering spares, consumables and PPE.
• Supporting the Team Leader with engineering stores, stock control and records.
• Issuing and closing work orders on the maintenance system and assisting with planned maintenance schedules.
• Checking contractor compliance and safety paperwork and raising issues with the Engineering Manager.
• Recording health and safety reports such as near misses accurately and on time.
• Covering wider site administration duties when needed.

Skills

Administration experience

Organised & detail oriented

Willingness to learn

Tools

Microsoft Office

CMMS/PPM systems (IFS)

Job description

Looking for part-time hours that genuinely fit around your life? This Maintenance Administrator role in Poole is 20 to 25 hours a week, with flexible start and finish times once you're trained.

You'll be the organised, reliable person a busy maintenance department depends on to keep everything running smoothly.

It starts as a temp to perm position, with full training and a settled, supportive team around you.

As a Maintenance Administrator, you will benefit from:

• Part-time hours of around 20 to 25 per week
• Flexible start and finish times once fully trained
• A temp to perm opportunity with a well-established local manufacturer
• Full training on all systems and processes
• A friendly, close-working maintenance and site team

As a Maintenance Administrator, your responsibilities will include:

• Raising and receipting purchase orders for engineering spares, consumables and PPE
• Supporting the Team Leader with engineering stores, stock control and keeping records up to date
• Issuing and closing work orders on the maintenance system, and helping with planned maintenance schedules
• Checking contractor compliance and safety paperwork, and raising any issues with the Engineering Manager
• Recording health and safety reports, such as near misses, accurately and on time
• Covering wider site administration duties when needed

As a Maintenance Administrator, your experience will include:

• Previous experience in an administration role
• Confident with Microsoft Office, particularly Word, Excel and Outlook
• Strong organisation and a good eye for detail, with experience in stock counting or inventory control helpful
• A good understanding of health and safety, with IOSH desirable
• Experience in a manufacturing environment, or with CMMS or PPM systems such as IFS, is a bonus but not essential
• A willingness to learn quickly and communicate openly with different teams

If you'd like a steady Maintenance Administrator role where your organisation keeps a whole department on track, with hours that work around you, this could be the perfect next step.

While Rubicon uses AI to help speed up processes across the business, every application is reviewed by a human to ensure the right decision is made.