Maintenance Administrator

Rubicon People Partnership; Poole; On-site; GBP 11,000 - 17,000; Part time

Job summary

Rubicon People Partnership in Poole is seeking a diligent Maintenance Administrator for a part-time role of around 20 to 25 hours per week with flexible start and finish times once trained. The position starts as a temporary assignment with a view to permanent employment, supported by full training and a friendly, team-focused maintenance and site crew.

You will handle purchasing orders, assist with stock control, issue work orders, check safety paperwork, and help with site administration.

Qualifications

• Previous experience in an administration role.
• Confident with Microsoft Office, particularly Word, Excel and Outlook
• Strong organisation and a good eye for detail, with experience in stock counting or inventory control helpful
• A good understanding of health and safety, with IOSH desirable
• Experience in a manufacturing environment, or with CMMS or PPM systems such as IFS, is a bonus but not essential
• A willingness to learn quickly and communicate openly with different teams

Responsibilities

• Raising and receipting purchase orders for engineering spares, consumables and PPE
• Supporting the Team Leader with engineering stores, stock control and keeping records up to date
• Issuing and closing work orders on the maintenance system, and helping with planned maintenance schedules
• Checking contractor compliance and safety paperwork, and raising any issues with the Engineering Manager
• Recording health and safety reports, such as near misses, accurately and on time
• Covering wider site administration duties when needed

Skills

Administration

MS Office

Stock control

Attention to detail

Communication

Tools

CMMS

IFS

Job description

Looking for part-time hours that genuinely fit around your life? This Maintenance Administrator role in Poole is 20 to 25 hours a week, with flexible start and finish times once you’re trained.
You’ll be the organised, reliable person a busy maintenance department depends on to keep everything running smoothly.
It starts as a temp to perm position, with full training and a settled, supportive team around you.

As a Maintenance Administrator, you will benefit from:

• Part-time hours of around 20 to 25 per week
• Flexible start and finish times once fully trained
• A temp to perm opportunity with a well-established local manufacturer
• Full training on all systems and processes
• A friendly, close-working maintenance and site team

As a Maintenance Administrator, your responsibilities will include:

• Raising and receipting purchase orders for engineering spares, consumables and PPE
• Supporting the Team Leader with engineering stores, stock control and keeping records up to date
• Issuing and closing work orders on the maintenance system, and helping with planned maintenance schedules
• Checking contractor compliance and safety paperwork, and raising any issues with the Engineering Manager
• Recording health and safety reports, such as near misses, accurately and on time
• Covering wider site administration duties when needed

As a Maintenance Administrator, your experience will include:

• Previous experience in an administration role
• Confident with Microsoft Office, particularly Word, Excel and Outlook
• Strong organisation and a good eye for detail, with experience in stock counting or inventory control helpful
• A good understanding of health and safety, with IOSH desirable
• Experience in a manufacturing environment, or with CMMS or PPM systems such as IFS, is a bonus but not essential
• A willingness to learn quickly and communicate openly with different teams

While Rubicon uses AI to help speed up processes across the business, every application is reviewed by a human to ensure the right decision is made.