Maintenance Admin & Scheduling Specialist

Confidential; Poole; Sur place; GBP 27 000 - 30 000; Plein temps

Avantages offerts par ce poste

23 days holiday + bank holidays

Contributory pension

Enhanced sick pay after 12 months

Free on-site parking

Private medical insurance after 12 mo

Free gym membership

Cycle to work

Free eye tests

Counselling helpline

Résumé du poste

Vent Group, founded in 1988, is a leading provider of natural and smoke ventilation systems across the UK. We seek a Maintenance Administrator to join the Poole site, supporting maintenance engineers and the wider team with essential admin tasks.

You will handle quotations, invoicing, scheduling, and reporting responsibilities, liaising with clients and internal departments. The role is office-based with standard 40-hour weeks.

Qualifications

• Minimum 2 years in a fast-paced office role.
• Excellent communication with colleagues and clients via phone and email.
• Strong numeracy and IT skills including Microsoft Office.
• Organised and accurate with financials and contracts.
• Ability to follow procedures and prioritise workload.

Responsabilités

• Preparing and issuing contract quotations to clients, along with company information.
• Preparing pro-forma invoices and update sales orders.
• Using bespoke software to record site history and communications.
• Handling incoming calls and emails.
• Processing client payments with accounts department.
• Recording and labeling engineers' job sheets and photos.
• Quote preparation for remedial works.
• Scheduling engineers for current contracts and emergencies, including job pack preparation.
• Preparing customer-facing reports from engineers' job sheets.
• Booking travel and hotels as required.
• Managing 'Van Stock' and returns.
• Supporting the maintenance team with day-to-day administrative tasks.

Connaissances

Fast-paced office experience

Strong communication skills

Excellent numeracy

Microsoft Office

Organised and detail-oriented

Outils

Microsoft Office

Description du poste

Vent Group, founded in 1988, is a leading provider of natural and smoke ventilation systems across the UK. We seek a Maintenance Administrator to join the Poole site, supporting maintenance engineers and the wider team with essential admin tasks.

You will handle quotations, invoicing, scheduling, and reporting responsibilities, liaising with clients and internal departments. The role is office-based with standard 40-hour weeks.