Facilities Scheduling Specialist — Maintenance & Admin

Office Angels; Whiteley; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Weekly Pay

Up to 28 days annual leave

Dedicated consultant to support your j

First opportunity to see permanentpos

Access to free eyecare vouchers

Temp of the Month awards

Access to Boost, for online discounts

Timesheets can be completed on mobile

Discount schemes

Access to Well-being platforms

FREE LinkedIn Learning

Job summary

Office Angels is seeking a Scheduling Administrator for our client in Whiteley, Hampshire. This hands-on role coordinates maintenance activities and supports facilities services across public sector clients.

You will work within the Technical Team, using multiple software platforms and MS Office to act as the main contact for clients, engineers and subcontractors. The role requires excellent organisational skills, a proactive customer-focused approach and strong telephone communication.

Qualifications

• Proven administration or scheduling experience
• Strong organisational skills and multi-tasking ability
• Excellent attention to detail and accuracy
• Confident with Microsoft Office, especially Excel
• Strong written and verbal communication skills
• Experience with databases or service management systems
• Professional, customer-focused approach

Responsibilities

• Managing and administering planned maintenance tickets and client requests.
• Updating and maintaining asset records and documentation within internal systems.
• Ensuring maintenance paperwork and compliance documentation is completed accurately and uploaded on time.
• Updating client systems with work progress and completion details.
• Scheduling engineers and specialist subcontractors, coordinating resources and site access requirements.
• Liaising with clients, engineers, contractors and internal teams to ensure works are completed on schedule.
• Monitoring maintenance plans and raising work orders as required.
• Supporting the production of management information and monthly reports.
• Handling client enquiries and delivering a proactive, customer-focused service.
• Raising purchase orders for materials and subcontractor services.
• Providing general administrative support and team cover when required.
• Maintaining accurate records and supporting compliance across maintenance contracts.

Skills

Organisational skills

Verbal communication

Written communication

Excel

MS Office

Databases

Service management systems

Telephone skills

Tech-savvy

Tools

Excel

Microsoft Office

Databases

Service management systems

Job description

Office Angels is seeking a Scheduling Administrator for our client in Whiteley, Hampshire. This hands-on role coordinates maintenance activities and supports facilities services across public sector clients.

You will work within the Technical Team, using multiple software platforms and MS Office to act as the main contact for clients, engineers and subcontractors. The role requires excellent organisational skills, a proactive customer-focused approach and strong telephone communication.