M&E Document Controller

BJF Group; Maidstone; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Annual Leave 33 days incl. BH

Group Pension Scheme

Eye Tests (Specsavers)

Health Cash Plan

Remote GP Access

EAP Service

Gym Discount

Employee Referrals

Job summary

BJF Group is seeking an organised M&E operations administrator to coordinate tender docs, RFIs, and communications across UK projects. You will monitor document control, liaise with suppliers, and support project teams on site while promoting health and safety standards.

The role requires administration qualifications and proficiency in Microsoft Office, with potential policy on training and calendars to manage on-site labour. A supportive pension and benefits are included.

Qualifications

• ONC/OND/City & Guilds in Administration (desirable).
• Experience in proofreading documents and document control.
• Experience in Microsoft Office.

Responsibilities

• Acknowledge tender receipt, set up files and reference numbers.
• Review docs, identify suppliers, issue inquiries and track returns.
• Prepare RFIs, tender letters and quotes for customers.
• Coordinate training and update labour calendars for site works.
• Attend site to support project managers and estimators.
• Maintain health and safety culture across the team.

Skills

Proofreading

Document control

Microsoft Office

Education

ONC/OND/City & Guilds in Administration

Tools

Microsoft Office

Job description

Company Description

BJF Group is a leading multi-discipline Main Contractor based across the UK, specialising in delivering high quality construction projects across various sectors priding ourselves of our reputation for excellence and attention to detail.

BJF Group is a leading multi-discipline Main Contractor based across the UK, specialising in delivering high-quality construction projects across various sectors - priding ourselves of our reputation for excellence and attention to detail.

Within our M&E division, the engineering team plays a crucial role in the day‑to‑day delivery of planned works across a diverse range of properties and systems within large Mechanical & Electrical contracts.

If you have ambitions of playing a key part in driving our business forwards, then we want you to join us at an exciting time of development and growth to realise your full potential.

Position

We are looking for someone to effectively support, coordinate and manage all M&E operations through thorough and efficient coordination and administration practices. Key responsibilities include:

• Acknowledge receipt of the tender and cross check content and setting up electronic files on server and hard copies of tender files
• Secure project enquiry reference numbers, review and update tracker system.
• Review documentation, identify suppliers and issue enquiries, alongside tracking returns
• Prepare, update and maintain Request for Information schedules (RFI’s)
• Compile/issue tender letters, quotations and supporting documentation
• Preparare and issue of Pre-Qualification Questionnaires (PQQ’s) to new potential customers.
• Chase quotes, secure customer feedback and collate file & print of documentation
• Manage customer relationships through our management systems
• Compile and issuing of basic Operational & Maintenance Manuals
• Notify & Coordinate training requirements for Mechanical and Electrical operatives.
• Attend site to support project managers/supervisor/estimators.
• Update labour calendars for effective work on site
• Understand your responsibility for the health, safety and wellbeing of your team and the wider group, whilst promoting a positive health and safety culture throughout

Requirements

• ONC/OND/City in Guilds in Administration or related subject (desirable)
• Experience of proof-reading documents and document control
• Experience in Microsoft Office

Rewards

• Competitive Salary
• Annual Leave Entitlement: 33 days per annum (inclusive of bank holidays)
• Group Pension Scheme: Provided by Royal London to save for your future.
• Free Eyesight test: Specsavers
• Company Funded Health Cash Plan: helping you spread the cost of essential healthcare like, trips to the dentist.
• Remote GP Access: speedy access to a GP by telephone or online plus electronic prescriptions
• 24/7 EAP Service: free advice, counselling and support for you and your family whenever you need it.
• Discounted Gym Membership at more than 3,000 gyms across the UK.
• Free Eyesight test: Specsavers
• Better BJF Initiative: wellbeing and mental health champions readily available at work.
• Employee Referral Scheme: recommend a personal connection to us and claim a cash reward for their successful hire.

Due to the nature of the sites we work on, employment is subject to the successful candidate obtaining the relevant security clearances before their start date.

We are an equal opportunities employer, and we welcome applications from all suitably qualified persons regardless of their sex; religious or similar philosophical beliefs; political opinion; race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment