M&E Document Controller

Bimplus; Greater London; Hybrid; GBP 32,000 - 45,000; Full time

Job summary

Bimplus in Greater London is seeking an experienced M&E Document Controller to manage the flow, control and distribution of project documentation across the lifecycle.

Working with project managers, engineers, subcontractors and clients, you will ensure documentation is accurate, up-to-date and easily accessible, maintaining revision control and supporting audits and handover processes.

Qualifications

• Experience as a Document Controller in M&E, construction or building-services.
• Strong understanding of document control and revision management.
• Excellent organisational skills and attention to detail.

Responsibilities

• Manage and maintain all M&E project documentation, including drawings and reports.
• Upload, distribute, track and archive documents in line with procedures.
• Maintain document registers, trackers and revision control.
• Coordinate with project teams to distribute documentation within timescales.
• Provide status updates and support audits and handover.

Skills

Document control

Revision management

Large-volume documentation

Stakeholder liaison

Attention to detail

Communication

Time management

MS Office

Construction/M&E experience

Tools

SharePoint

Procore

CDE platforms

Job description

We are currently seeking an experienced and highly organisedM&E Document Controller to join our project team.

The successful candidate will be responsible for managing the flow, control and distribution of all mechanical and electrical project documentation throughout the project lifecycle. Working closely with project managers, engineers, subcontractors and clients, you will ensure that documentation is accurate, up to date, appropriately controlled and easily accessible.

This is an excellent opportunity for a proactive Document Controller who thrives in a fast-paced project environment and takes pride in maintaining high standards of accuracy, organisation and compliance.

Key Responsibilities

• Manage and maintain all M&E project documentation, including drawings, specifications, technical submissions, reports, contracts, correspondence, O&M information and project records.
• Ensure all documentation is correctly uploaded, distributed, tracked and archived in line with project procedures.
• Maintain strict document and revision control, ensuring project teams are always working from the latest approved information.
• Coordinate with project managers, engineers, subcontractors, suppliers and clients to obtain and distribute documentation within agreed timescales.
• Maintain document registers, trackers and transmittals, monitoring outstanding and overdue information.
• Manage documentation through systems such asSharePoint, Procore and other Common Data Environments (CDEs).
• Ensure document control procedures are consistently followed across all stages of the project.
• Support the project team with the management and tracking of technical submissions, RFIs, drawings, approvals and other project deliverables.
• Identify document discrepancies, missing information or revision issues and work with relevant stakeholders to resolve them promptly.
• Maintain accurate records to support project audits, quality procedures and compliance requirements.
• Assist with the compilation and handover ofO&M manuals, as-built drawings and final project documentation.
• Contribute to the continual improvement of document control processes and systems.
• Provide regular updates and reports on document status, outstanding information and project deliverables.

Skills & Experience

• Previous experience working as aDocument Controller within an M&E, construction, engineering or building-services environment.
• Strong understanding of document control processes and revision management.
• Excellent organisational skills with a high level of attention to detail.
• Experience usingSharePoint, Procore or other document management / CDE platforms.
• Confident working with large volumes of technical documentation.
• Strong communication skills with the ability to liaise effectively with project teams, clients, subcontractors and suppliers.
• Excellent time management skills and the ability to prioritise competing deadlines.
• Proactive approach with the ability to identify and resolve issues independently.
• Good working knowledge of Microsoft Office, particularlyExcel, Word and Outlook.
• Experience working on large-scale M&E or construction projects would be highly advantageous.
• Knowledge of drawings, technical submissions, RFIs, O&M information and project handover requirements would be beneficial.

The Ideal Candidate

We are looking for someone who isorganised, proactive and detail-focused, with the ability to work effectively in a busy project environment.

You will be comfortable managing multiple priorities, communicating with stakeholders at all levels and ensuring that project information is controlled accurately from initial design through to final handover.

If you have previousM&E Document Control experienceand are looking for your next opportunity within a growing project team, we would be keen to hear from you.