Legal PA

Progressis; Birmingham; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A progressive law firm in Birmingham is hiring a Legal PA to provide high-level administrative support in a hybrid working environment. The successful candidate will manage communications, diary schedules, and support billing processes for international clients. This role requires previous experience in a legal or professional services setting, strong organisational and communication skills, as well as proficiency in Microsoft Office. This is an excellent opportunity for someone to thrive in a fast-paced environment.

Qualifications

• Experience as a PA in a legal, professional services or similar environment.
• Strong organisational skills and ability to prioritise a varied workload.
• Background or familiarity with real estate/property legal work is beneficial.

Responsibilities

• Handle client enquiries and communications professionally.
• Manage diaries, travel, and international meeting arrangements.
• Assist with pitch documents and presentations for international work.
• Organise internal and external events and client briefings.
• Prepare accurate invoices for international matters.
• Ensure compliance with information security standards.

Skills

Organizational skills

Communication skills

Relationship mapping skills

Microsoft Office proficiency

Adaptability

Job description

Legal PA | Property

Location: Birmingham (Hybrid)

Our client, a progressive law firm, is seeking an organised, proactive PA to support their team. This is an excellent opportunity for someone who enjoys providing high‑level administrative support in a fast‑paced, professional services environment with international exposure.

As the key point of contact for a group of fee earners, you will provide exceptional organisational and administrative support. The role involves managing complex workflows, handling confidential client matters and helping the team deliver high‑quality work to overseas healthcare regulators, government bodies and private sector organisations.

Responsibilities

• Handling client enquiries, calls and communications with professionalism and cultural sensitivity.
• Managing diaries, travel, itineraries, international meeting arrangements and agendas.
• Supporting pitch documents, presentations and tender submissions for international work.
• Assisting with organising internal and external events, training sessions and client briefings.
• Monitoring team inboxes, preparing draft friendly responses and managing correspondence.
• Providing cross‑team support where needed and helping to balance workflow.
• Supporting billing processes and preparing accurate invoices for international matters.
• Managing expenses, payments and financial administration tasks.
• Ensuring all compliance, information security and data‑handling standards are met.

Qualifications

• Experience as a PA in a legal, professional services or similarly structured environment.
• Excellent communication and relationship κο mapping skills.
• Strong organisational skills and ability to prioritise a varied workload.
• A positive, “can‑do” attitude.
• Adaptability and confidence in a fast‑moving environment.
• Strong Microsoft Office proficiency.
• Background or familiarity with real estate/property legal work is beneficial.

If you have any queries about the role, contact Alice on 0121 633  zelf 4443. If you are already registered with Katie Bard, please contact your consultant directly.

Katie Bard is an Equal Opportunities Employer.

Katie Bard will manage your application in accordance with GDPR and the Data Protection Act 2018, and in line with the Employment Agencies and Employment Businesses Regulations 2003. Please refer Xu privacy notice on our website for further details on how we manage your data. If your application is successful, we will contact you and handle your personal information in line with GDPR guidelines. If unsuccessful, your application and associated data will be deleted within six weeks.