London Office & Facilities Coordinator

Protection Group International; Greater London; In loco; GBP 22.000 - 30.000; Tempo pieno

Vantaggi offerti da questo lavoro

Performance related bonus

Life Assurance – 4x your annual salary

£45 Monthly cost of living voucher

25 days’ annual leave plus all UK bank

Vitality Healthcare

Annual eye care support

Cycle to Work Scheme

Subsidised gym membership

Winter flu vaccination

Descrizione del lavoro

Protection Group International (PGI) is a global consultancy helping organisations build digital resilience. We seek an Office Coordinator to support our London office, ensuring facilities and ISO processes run smoothly, greeting visitors and coordinating travel and admin tasks.

You will be the first point of contact, manage records, paperwork and minutes, and collaborate with stakeholders. Applicants should be proactive, welcoming, and organised.

Competenze

• Experience in office/facilities management.
• Ability to find solutions, be proactive and multi-task.
• Time management and prioritisation.
• A friendly and welcoming personality, the ability to work well with others.
• Good working knowledge of MS Office.
• Ability to remain calm under pressure and balance workload.
• Experience in taking meeting minutes (essential).

Mansioni

• Support and coordinate the smooth running of our London office, ensuring ISO quality processes relating to facilities are maintained.
• Ensure the office is stocked with necessary essentials.
• Maintain records, resolve issues when identified, and complete new starter inductions.
• Be the first point of contact for all visitors, ensuring meeting rooms are prepared, refreshments are provided, and everyone feels welcomed.
• Book travel arrangements for employees and contractors, including trains and flights.
• Provide administrative support to the Executive Assistant, including taking meeting minutes, managing correspondence, and handling ad hoc tasks.
• Communicate effectively with internal and external stakeholders.
• Answer incoming PGI calls and handle enquiries promptly.

Conoscenze

Office coordination

Facilities management

MS Office

Multitasking

Time management

Communication

Guest reception

Strumenti

MS Office

Descrizione del lavoro

Protection Group International (PGI) is a global consultancy helping organisations build digital resilience. We seek an Office Coordinator to support our London office, ensuring facilities and ISO processes run smoothly, greeting visitors and coordinating travel and admin tasks.

You will be the first point of contact, manage records, paperwork and minutes, and collaborate with stakeholders. Applicants should be proactive, welcoming, and organised.