London Office & Admin Coordinator

Protection Group International; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Protection Group International (PGI) is seeking an experienced Office Administrator/Coordinator to manage the London office operations and support the Executive Assistant with a range of tasks. You will help create a welcoming and well-organised environment for colleagues and visitors, and you will own day-to-day activities in a busy office.

You will coordinate travel, manage documents, and ensure ISO-related facilities processes remain up to date.

Qualifications

• Experience in office management or office coordination.
• Strong organisational and multitasking skills.
• Excellent communication with stakeholders.
• Experience taking meeting minutes.
• Proactive and adaptable.

Responsibilities

• Providing administrative support to the Executive Assistant, including drafting correspondence, managing documents, taking meeting minutes and supporting a range of ad hoc administrative tasks.
• Booking and coordinating travel for employees and contractors, including trains, flights and accommodation, ensuring arrangements run smoothly from start to finish.
• Supporting the day to day running of our London office, ensuring colleagues have everything they need and office operations run efficiently.
• Managing office supplies and facilities, maintaining records, resolving issues and ensuring ISO-related facilities processes remain up to date.
• Preparing workspaces for new starters and delivering office inductions to help them settle in from day one.
• Acting as a point of contact for internal and external stakeholders, building relationships and ensuring effective communication.
• Ensuring meeting rooms are organised and ready for meetings, including arranging refreshments when required.
• Welcoming visitors to the office and helping create a friendly, professional experience.
• Answering incoming calls and responding to enquiries, ensuring they are directed appropriately and resolved efficiently.

Skills

Office management

Communication

Microsoft Office

Travel coordination

Tools

Microsoft Office

Job description

Protection Group International (PGI) is seeking an experienced Office Administrator/Coordinator to manage the London office operations and support the Executive Assistant with a range of tasks. You will help create a welcoming and well-organised environment for colleagues and visitors, and you will own day-to-day activities in a busy office.

You will coordinate travel, manage documents, and ensure ISO-related facilities processes remain up to date.