People Operations & Office Coordinator

Confidential; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Confidential in Greater London is seeking a highly organised HR & Office Administrator to support employee lifecycle processes, onboarding and learning administration, and provide executive support. You’ll be the face of the office, ensuring smooth operations for colleagues and visitors.

You will handle coordinating HR admin tasks, payroll support, records management and facilities, while maintaining strong relationships with internal teams and suppliers.

Qualifications

• Experience in office administration, reception or customer-facing role.
• Excellent organisation and high attention to detail required.
• Ability to manage multiple priorities and work independently.
• Professional verbal and written communication skills.
• Confidential and sensitive information handling experience.
• Proficiency in Microsoft 365 (Outlook/Word/Excel).
• Welcoming, professional, customer-focused approach.
• Strong relationship-building and collaborative mindset.

Responsibilities

• Act as first point of contact for visitors, colleagues and suppliers.
• Manage reception, meeting rooms, visitor arrangements and facilities.
• Coordinate post, couriers, stationery, catering and travel bookings.
• Support onboarding, employee lifecycle administration and HR documentation.
• Maintain accurate employee records and update HR systems
• Support payroll administration, purchase orders and HR operations
• Coordinate induction programmes and learning administration
• Provide admin support to senior leaders and People team
• Build relationships with internal teams, suppliers and service providers
• Identify opportunities to improve administrative processes and employee experience

Skills

Organisational skills

Attention to detail

Multi-tasking

Verbal and written communication

Confidential information handling

Microsoft 365 proficiency

Customer-focused approach

Relationship building

Tools

Microsoft 365 (Outlook, Word, Excel)

Job description

Confidential in Greater London is seeking a highly organised HR & Office Administrator to support employee lifecycle processes, onboarding and learning administration, and provide executive support. You’ll be the face of the office, ensuring smooth operations for colleagues and visitors.

You will handle coordinating HR admin tasks, payroll support, records management and facilities, while maintaining strong relationships with internal teams and suppliers.