London Facilities & Office Operations Coordinator (12-Month)

Petroineos Trading Limited; Greater London; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Private medical insurance

Dental insurance

Travel insurance

Life assurance

Annual gym allowance

Contributory pension scheme

25 days annual leave

Discretionary bonus

Job summary

Petroineos Trading Limited is seeking a Facilities Coordinator to support day-to-day operations at the London office. This 12-month fixed-term role focuses on coordinating maintenance, safety compliance and workplace improvements across the site.

You will liaise with contractors, manage budgets, and assist with office moves and refurbishments, ensuring safe and timely delivery of services within corporate standards.

Qualifications

• Degree or equivalent required.
• Proficiency with Microsoft Office and advanced Excel.
• IOSH or NEBOSH qualification preferred.
• Strong communication and organisational skills.
• Corporate sector experience desirable.

Responsibilities

• Coordinate and monitor planned and reactive facilities maintenance and minor works.
• Ensure compliance with Health & Safety legislation, regulations and company policies.
• Conduct workplace inspections and audits and implement corrective actions.
• Review contractor RAMS, insurance certificates and permit to work processes.
• Assist in monitoring facilities budgets and expenses.
• Process facility-related expenses and manage Opex records.
• Coordinate office moves, fit-outs and refurbishment projects.
• Liaise with vendors, suppliers and contractors on SLAs and renewals.
• Maintain inventory of office equipment and supplies.
• Schedule and manage maintenance requests and emergencies.

Skills

Microsoft Office

Advanced Excel

Communication skills

Organisational skills

Proactive problem-solving

Independent working

Education

Bachelor’s degree or equivalent

Tools

IOSH or NEBOSH qualifications

Job description

Petroineos Trading Limited is seeking a Facilities Coordinator to support day-to-day operations at the London office. This 12-month fixed-term role focuses on coordinating maintenance, safety compliance and workplace improvements across the site.

You will liaise with contractors, manage budgets, and assist with office moves and refurbishments, ensuring safe and timely delivery of services within corporate standards.