Logistics Scheduler - Depot Operations

Rhenus High Tech Limited; Ashford; On-site; GBP 28,000 - 38,000; Full time

Job summary

Rhenus Group is seeking a Transport Scheduler to coordinate daily delivery and installation planning, optimise fleet use and work with drivers and partners to deliver excellent service. You will liaise with operational teams to ensure safety, efficiency and high standards across all schedules.

The role involves proactive workload review, booking subcontractors, managing start times, and supporting the Transport Manager in daily operations, including compliance with the Working Time Directive.

Qualifications

• Experience in logistics scheduling or transport planning.
• Ability to manage multiple deliveries/collections and optimize fleet use.
• Strong communication with partners, drivers and internal teams.

Responsibilities

• Coordinate day-to-day planning of deliveries, installations, drivers and vehicles.
• Book partners and sub-contractors and raise purchase orders.
• Provide start times and loading details to crews and vehicles.

Job description

We are recruiting for a Transport Scheduler. In this role, you will coordinate the day-to-day planning of deliveries, installations, drivers and vehicles, ensuring work is carried out safely, efficiently and to a high standard. By maximising fleet utilisation, managing schedules and working closely with operational teams, you will play a key part in delivering excellent service to our customers and supporting the success of the business.

You Make Things Happen

At Rhenus, we believe everyone plays a crucial role. Whether you’re driving a truck, managing inventory or handling customer enquiries, your actions drive our success. We value practical solutions and quick decisions, empowering you to take ownership and make a difference.

The future isn’t just built by the company – it’s shaped by each of us, working together. Join our Rhenus community to make an impact and grow alongside a team of passionate people who are dedicated to making a difference.

#empoweredbyyou

Main duties:

• Provide efficient and effective scheduling and planning of all deliveries/collections and installations, making optimum use of vehicles, crews and partners.
• Provide efficient and effective scheduling and planning for all overnight and non-UK jobs to minimise costs
• Book partners and sub-contractors, agree pricing and raise Purchase orders for the work
• Advise Partners of their workload to include start times and loading of their vehicle
• Provide named crew and vehicle detail requests within the time scale requested
• Print the daily schedule and vehicle paperwork and distribute as required
• Ensure all Rhenus crews are aware of their start times for the following days work
• Review workload 5 days in advance for pre-planning of additional crews/partners, skill set requirements and vehicle availability
• Manage the day-to-day relationship with subcontractors, monitoring quality and performance.
• Notify Business Unit Coordinators and management of any issues that arise that may affect their jobs
• Liaise closely with the warehouse for loading vehicles
• Support the Transport manager in the daily operation of the transport department
• Arrange vehicle availability and bookings for PMI, MOT
• Schedule crews for training as and when required and ensure the training is maintained
• Supervise drivers on a day-to-day basis as required for scheduling.
• Issue petty cash and night out money as required in line with company process
• Approve and book accommodation as required
• Escalate any issues to the Transport Manager as required
• Review processes and systems and suggest improvements
• Check and sign off all partner subcontractor Purchase orders
• Work closely with Business Unit teams for planning of jobs
• Ensure correct tools and tackle has been requested for the jobs
• Ensure crews are aware of the PPE required for their days run
• Attend meetings or calls as and when required
• Send out daily handover communication to the warehouse for loading priority
• Sign off holiday requests
• Complete Return to work interviews in the absence of the Transport manager
• Be available to call out of hours in exceptional circumstances
• Ensure working times are in compliance with the working time directive