Logistics Scheduler - Depot Operations

Rhenus-High-Tech-Limited; Ashford; On-site; GBP 26,000 - 34,000; Full time

Job summary

Rhenus-High-Tech-Limited is recruiting a Transport Scheduler in Ashford to coordinate deliveries, installations and driver/vehicle schedules. You will maximise fleet utilisation and work with operational teams to deliver excellent service.

Your role involves planning both UK and overnight jobs, booking partners, and ensuring accurate vehicle and crew details are provided on time.

Qualifications

• 1+ year experience in transport scheduling or logistics
• Strong communication and relationship-building skills
• Proficient in Microsoft Outlook, Word and Excel

Responsibilities

• Coordinate day-to-day planning of deliveries, installations, drivers and vehicles
• Book partners and sub-contractors; raise Purchase orders
• Distribute daily schedule and vehicle paperwork
• Liaise with warehouse for loading vehicles
• Support Transport Manager in daily operations
• Attend meetings and escalate issues as needed

Skills

Transport scheduling

Logistics

MS Outlook

MS Excel

Teamwork

Planning

Communication

Tools

MS Word

Job description

What You Can Expect :We are recruiting for a Transport Scheduler. In this role, you will coordinate the day-to-day planning of deliveries, installations, drivers and vehicles, ensuring work is carried out safely, efficiently and to a high standard. By maximising fleet utilisation, managing schedules and working closely with operational teams, you will play a key part in delivering excellent service to our customers and supporting the success of the business.You Make Things HappenAt Rhenus, we believe everyone plays a crucial role. Whether you’re driving a truck, managing inventory or handling customer enquiries, your actions drive our success. We value practical solutions and quick decisions, empowering you to take ownership and make a difference.The future isn’t just built by the company – it’s shaped by each of us, working together. Join our Rhenus community to make an impact and grow alongside a team of passionate people who are dedicated to making a difference.#empoweredbyyouMain duties:Provide efficient and effective scheduling and planning of all deliveries/collections and installations, making optimum use of vehicles, crews and partners.Provide efficient and effective scheduling and planning for all overnight and non-UK jobs to minimise costsBook partners and sub-contractors, agree pricing and raise Purchase orders for the workAdvise Partners of their workload to include start times and loading of their vehicleProvide named crew and vehicle detail requests within the time scale requestedPrint the daily schedule and vehicle paperwork and distribute as requiredEnsure all Rhenus crews are aware of their start times for the following days workReview workload 5 days in advance for pre-planning of additional crews/partners, skill set requirements and vehicle availabilityManage the day-to-day relationship with subcontractors, monitoring quality and performance.Notify Business Unit Coordinators and management of any issues that arise that may affect their jobsLiaise closely with the warehouse for loading vehiclesSupport the Transport manager in the daily operation of the transport departmentArrange vehicle availability and bookings for PMI, MOTSchedule crews for training as and when required and ensure the training is maintainedSupervise drivers on a day-to-day basis as required for scheduling.Issue petty cash and night out money as required in line with company processApprove and book accommodation as requiredEscalate any issues to the Transport Manager as requiredReview processes and systems and suggest improvementsCheck and sign off all partner subcontractor Purchase ordersWork closely with Business Unit teams for planning of jobsEnsure correct tools and tackle has been requested for the jobsEnsure crews are aware of the PPE required for their days runAttend meetings or calls as and when requiredSend out daily handover communication to the warehouse for loading prioritySign off holiday requestsComplete Return to work interviews in the absence of the Transport managerBe available to call out of hours in exceptional circumstancesEnsure working times are in compliance with the working time directiveWhat You Bring:Minimum 1 year's experience in a transport scheduling, logistics or similar operational roleGood communication and relationship-building skillsProficient in Microsoft Outlook, Word and ExcelAble to work effectively as part of a team and build strong working relationshipsExcellent planning, organisation and workload prioritisation skillsStrong attention to detail and accuracyAbility to solve problems and make decisions in a fast-paced environmentAble to remain calm under pressure and adapt to changing operational demands