Logistics Administrator — Bike2work & Fleet Coordinator

Geely Auto UK; Coventry; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

25 days leave

Pension scheme

Geely ECOS

Life assurance

Enhanced Maternity and Paternity Pay

Medicash

Bike2work scheme

Job summary

Geely Auto UK is seeking a logistics administrator to manage shared communications, coordinate carriers and maintain vehicle and delivery records. The role supports demo and pool vehicles, monitors payment and repair status, and assists with reporting and issue resolution.

You will act as a central point of coordination, ensuring stakeholders receive accurate information while protecting operational continuity and service standards.

Qualifications

• Previous experience in logistics, transport, fleet administration or operational support.
• Experience managing shared mailboxes, stakeholder enquiries, delivery updates and documentation in a busy environment.
• Experience liaising with carriers, dealerships, repair providers or third-party suppliers.
• Experience maintaining vehicle, POD, invoice, payment, repair or claims records.
• Good knowledge of Microsoft Office, particularly Outlook and Excel.
• Experience using GDMS or similar business/operational systems is desirable.
• A vocational qualification in business administration, logistics or transport is beneficial but not essential.
• Equivalent practical experience will be considered.

Responsibilities

• Manage the shared logistics mailbox, triage requests and ensure delivery updates and actions are followed through.
• Coordinate day-to-day carrier activity, including collections, delivery exceptions, delays, damage and operational queries.
• Track and communicate shipment and delivery progress to internal teams, dealerships, carriers and other stakeholders.
• Monitor live operational issues, identify risks and elevate exceptions through to resolution.
• Manage demo and pool vehicle requests, including availability, approvals and accurate usage records.
• Conduct demo, pool vehicle and car park checks, including vehicle condition, keys and availability.
• Maintain accurate proof of delivery documentation and carrier records.
• Monitor BCA repair status and follow up outstanding responses and actions.
• Track payment status and invoice exceptions in GDMS, following up where clarification or action is required.
• Prepare daily logistics updates covering key activity, priorities, risks and required actions for management.

Skills

Logistics experience

Shared mailbox management

Carrier liaison

Vehicle records

MS Office

GDMS experience

Business admin

Equivalent experience

Education

Business admin qualification

Tools

GDMS

Microsoft Office

Excel

Outlook

Job description

Geely Auto UK is seeking a logistics administrator to manage shared communications, coordinate carriers and maintain vehicle and delivery records. The role supports demo and pool vehicles, monitors payment and repair status, and assists with reporting and issue resolution.

You will act as a central point of coordination, ensuring stakeholders receive accurate information while protecting operational continuity and service standards.