Logistics Administrator

Geely Auto UK; Coventry; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

25 days leave

Pension scheme

Geely ECOS

Life assurance

Enhanced Maternity and Paternity Pay

Medicash

Bike2work scheme

Job summary

Geely Auto UK is seeking a logistics administrator to manage shared communications, coordinate carriers and maintain vehicle and delivery records. The role supports demo and pool vehicles, monitors payment and repair status, and assists with reporting and issue resolution.

You will act as a central point of coordination, ensuring stakeholders receive accurate information while protecting operational continuity and service standards.

Qualifications

• Previous experience in logistics, transport, fleet administration or operational support.
• Experience managing shared mailboxes, stakeholder enquiries, delivery updates and documentation in a busy environment.
• Experience liaising with carriers, dealerships, repair providers or third-party suppliers.
• Experience maintaining vehicle, POD, invoice, payment, repair or claims records.
• Good knowledge of Microsoft Office, particularly Outlook and Excel.
• Experience using GDMS or similar business/operational systems is desirable.
• A vocational qualification in business administration, logistics or transport is beneficial but not essential.
• Equivalent practical experience will be considered.

Responsibilities

• Manage the shared logistics mailbox, triage requests and ensure delivery updates and actions are followed through.
• Coordinate day-to-day carrier activity, including collections, delivery exceptions, delays, damage and operational queries.
• Track and communicate shipment and delivery progress to internal teams, dealerships, carriers and other stakeholders.
• Monitor live operational issues, identify risks and elevate exceptions through to resolution.
• Manage demo and pool vehicle requests, including availability, approvals and accurate usage records.
• Conduct demo, pool vehicle and car park checks, including vehicle condition, keys and availability.
• Maintain accurate proof of delivery documentation and carrier records.
• Monitor BCA repair status and follow up outstanding responses and actions.
• Track payment status and invoice exceptions in GDMS, following up where clarification or action is required.
• Prepare daily logistics updates covering key activity, priorities, risks and required actions for management.

Skills

Logistics experience

Shared mailbox management

Carrier liaison

Vehicle records

MS Office

GDMS experience

Business admin

Equivalent experience

Education

Business admin qualification

Tools

GDMS

Microsoft Office

Excel

Outlook

Job description

• Bike2work scheme

At Geely, our story began in 1986 with a simple but powerful idea, an idea that has driven us to become one of the world’s most forward-thinking automotive groups. For nearly three decades, we’ve been redefining mobility through our iconic global brands, including Geely Auto, Volvo Cars, Polestar, Lotus, Zeekr, Lynk & Co, the London Electric Vehicle Company, Farizon, and more. We are Geely Auto UK, the UK arm of Geely Auto Group. Having entered the market in 2025 with our first electric SUV, the Geely EX5, we’re continuing to grow rapidly as we build a nationwide dealer and service network.

Job Purpose

To provide consistent day-to-day administrative control across the logistics function by managing shared communications, coordinating carriers, maintaining vehicle and delivery records, administering demo and pool vehicles, monitoring payment and repair status, and supporting reporting, claims and issue resolution. The role acts as a central point of coordination, ensuring stakeholders receive accurate and timely information while protecting operational continuity, service standards and the effective use of company assets.

Main Responsibilities

• Manage the shared logistics mailbox, triage requests and ensure delivery updates and actions are followed through.
• Coordinate day-to-day carrier activity, including collections, delivery exceptions, delays, damage and operational queries.
• Track and communicate shipment and delivery progress to internal teams, dealerships, carriers and other stakeholders.
• Monitor live operational issues, identify risks and elevate exceptions through to resolution.
• Manage demo and pool vehicle requests, including availability, approvals and accurate usage records.
• Conduct demo, pool vehicle and car park checks, including vehicle condition, keys and availability.
• Maintain accurate proof of delivery documentation and carrier records.
• Monitor BCA repair status and follow up outstanding responses and actions.
• Track payment status and invoice exceptions in GDMS, following up where clarification or action is required.
• Prepare daily logistics updates covering key activity, priorities, risks and required actions for management.

Education, Skills And Personal Characteristics Required

• Previous experience in logistics, transport, fleet administration or operational support.
• Experience managing shared mailboxes, stakeholder enquiries, delivery updates and documentation in a busy environment.
• Experience liaising with carriers, dealerships, repair providers or third-party suppliers.
• Experience maintaining vehicle, POD, invoice, payment, repair or claims records.
• Good knowledge of Microsoft Office, particularly Outlook and Excel.
• Experience using GDMS or similar business/operational systems is desirable.
• A vocational qualification in business administration, logistics or transport is beneficial but not essential.
• Equivalent practical experience will be considered.

What Can We Offer You Beyond The Salary

• 25 days annual leave + bank holidays
• Company pension scheme
• Geely ECOS scheme
• x6 Life assurance
• Enhanced Maternity and Paternity Pay
• Medicash
• Bike2work scheme

We Are An Equal Opportunities Employer

At Geely Auto UK, we value diversity and inclusion and welcome applications from all candidates.

We are committed to fair recruitment and ensuring everyone has the opportunity to reach their full potential.

If you believe you are right for this role, we warmly welcome your application.

To thrive at Geely Auto UK we believe that you have the courage to lead with trust and care and you don’t mind getting your hands dirty.

You are highly innovative and have a great ability to adapt and perform in a constantly changing, fast-paced, highly demanding work environment.

Like us, you believe it’s important to have a passion to work in an international and multicultural environment with the desire and ability to embrace the diversity of people, perspectives, and styles.

Please note that due to GDPR regulations we can only accept applications sent through the recruitment system, not via email or other channels. We do not accept applications submitted by external recruitment companies.