Locum Admin Assistant

Seven Group Holdings Limited; East Midlands; On-site; GBP 21,000 - 26,000; Full time

Job summary

Seven Group Holdings Limited in Derby is seeking an organised administrator to provide essential office support, type, file, and scan documents, while acting as a central point of contact.

You will manage correspondence, organise meetings and diaries, prepare reports, and assist with finance tasks like invoices and purchase orders, while ensuring GDPR compliance.

Qualifications

• Experience providing office and administrative support.
• Proficient in managing email, post and phone correspondence.
• Experience with filing systems (paper and electronic).
• Ability to organise meetings and maintain diaries.
• Familiar with GDPR guidelines and data protection.

Responsibilities

• Provide essential office and administrative support, including typing, filing, and scanning.
• Manage all incoming and outgoing correspondence, emails, and telephone calls.
• Maintain and update filing systems, both paper and electronic.
• Organise meetings, appointments, and diary management.
• Prepare documents, reports, and presentations as required.
• Support finance processes such as invoices, purchase orders, and expense claims.
• Address enquiries from staff, clients, and the public.
• Oversee office supplies and place orders.
• Support events, training sessions, or departmental projects.
• Ensure GDPR compliance and uphold data integrity.

Skills

Typing

Filing

Diary management

Customer service

Correspondence handling

Document preparation

Invoice processing

Office supplies management

GDPR compliance

Job description

A chance to expand your network across various sectors and meet diverse professionals.

What you will do:

• Provide essential office and administrative support, including typing, filing, and scanning documents, ensuring everything runs like clockwork.
• Keep a keen eye on managing all incoming and outgoing correspondence, emails, and telephone calls, becoming an indispensable contact point.
• Maintain and meticulously update both paper-based and electronic filing systems for smooth operations.
• Assist with organising meetings, appointments, and comprehensive diary management.
• Prepare documents, reports, and presentations with flair as required.
• Support finance processes as needed, such as handling invoices, purchase orders, or expense claims with precision.
• Address enquiries from staff, clients, and the public professionally and efficiently.
• Oversee office supplies, placing orders to keep the office fully stocked.
• Provide support for events, training sessions, or departmental projects as required.
• Ensure compliance with organisational policies and GDPR standards to maintain the highest level of integrity.

Living and working in Derby is a true delight. Known for its rich history and vibrant community, Derby offers a wonderful setting for both work and play. With excellent transport links and a welcoming atmosphere, it's easy to see why so many choose to advance their career in this charming city. Here, you'll not only find opportunity but also a great quality of life. Come and explore the friendliness and vitality of Derby while succeeding in your career!