Live Events Project Coordinator (Tours & Rentals)

Production Futures Limited; Greater London; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

Neg Earth Lights is recruiting a Project Coordinator to support planning and delivery of live events and tours. You will act as a central point of contact, coordinating across stock, crews, and transport, and ensuring accurate, up-to-date project information for stakeholders.

We value individuals who are proactive, detail-oriented, and collaborative, with the ability to work independently and in a team. The role demands flexibility, weekend availability, and a strong focus on safety and quality

Qualifications

• Minimum strong interest in the live events and touring industry.
• Excellent communication skills, both written and spoken.
• Highly organised with the ability to plan ahead, prioritise and manage workload.
• Technically minded with creative problem-solving abilities.
• Confident working autonomously and as part of a team.
• Shows ownership and accountability in delivery of tasks.
• Flexible and adaptable to changing schedules and demands.
• Able to work under pressure and meet tight deadlines, including occasional weekends.
• Excellent knowledge of live events lighting and equipment.

Responsibilities

• Act as a central point of contact for all planning and delivery activities.
• Manage and update project information; keep stakeholders informed of changes.
• Balance multiple projects across timelines and stages, with good time management.
• Collaborate with project managers on stock booking, quotations, preparation, loading and event support.
• Coordinate with production, freight forwarders and procurement to prepare international shipping paperwork.
• Use the stock system to input and maintain resource requirements for equipment, crew and transport.
• Provide information to the operations team to ensure equipment is prepped and loaded correctly.

Skills

Live events interest

Communication skills

Highly organized

Technical mindset

Autonomous & team player

Ownership mindset

Flexible/adaptable

Resilience

Weekend overtime

Live events lighting

Tools

Microsoft 365

Stock management systems

Job description

Neg Earth Lights is recruiting a Project Coordinator to support planning and delivery of live events and tours. You will act as a central point of contact, coordinating across stock, crews, and transport, and ensuring accurate, up-to-date project information for stakeholders.

We value individuals who are proactive, detail-oriented, and collaborative, with the ability to work independently and in a team. The role demands flexibility, weekend availability, and a strong focus on safety and quality