Life Science Office Operations Coordinator - Contract

Michael Page Legal; Leatherhead; On-site; GBP 22,000 - 28,000; Part time

Benefits offered by this job

Flexible hours

Leatherhead location

Job summary

Michael Page Legal in Leatherhead is seeking an Operations Administrator for a contract role within the life science sector. You will manage day-to-day administrative tasks, support suppliers and finance processes, coordinate meetings and office operations, and assist recruitment and contracting activities.

The role requires strong organisational skills, proficiency in MS Office and SAP, and excellent communication. It offers a temporary contract with flexible hours and a Leatherhead location.

Qualifications

• Experience in an administrative, office support, or business coordination role.
• Proficient in Microsoft Office applications and financial systems (e.g. SAP).
• Strong organisational, prioritisation and time management skills.
• Service-oriented with problem-solving ability and initiative.
• Excellent communication and interpersonal skills across stakeholders.

Responsibilities

• Manage suppliers: contract administration, vendor setup, PO creation, timely invoice payments.
• Assist finance, procurement, legal, and internal approval processes per policies.
• Act as administrative contact for UK & Ireland stakeholders; resolve queries.
• Provide diary management, meeting coordination, room bookings, visitor handling and catering.
• Coordinate IT equipment requests, repairs, upgrades, and office supplies management.
• Support materials control: creation, printing, storage, distribution, and version control.
• Assist recruitment administration: scheduling, candidate comms, onboarding, liaising with agencies.
• Support contracting process with documentation and admin activities.
• Raise POs and assist with invoice management with finance.
• Plan and coordinate meetings, events, workshops and logistics.
• Support local/regional projects with administrative help.
• Maintain office procedures, records, filing systems and processes.
• Assist with health and safety compliance; escalate issues.
• Backup to Office Coordinator for facilities, vendor management, and business continuity.
• Build relationships with stakeholders, suppliers, and partners.
• Contribute to integrity, collaboration and continuous improvement.

Skills

MS Office

SAP

Organisational skills

Time management

Communication skills

Attention to detail

Independent worker

Tools

SAP

Job description

Michael Page Legal in Leatherhead is seeking an Operations Administrator for a contract role within the life science sector. You will manage day-to-day administrative tasks, support suppliers and finance processes, coordinate meetings and office operations, and assist recruitment and contracting activities.

The role requires strong organisational skills, proficiency in MS Office and SAP, and excellent communication. It offers a temporary contract with flexible hours and a Leatherhead location.