Office Operations Coordinator - Contract

Michael Page Legal; Leatherhead; On-site; GBP 22,000 - 28,000; Part time

Benefits offered by this job

Flexible hours

Leatherhead location

Job summary

Michael Page Legal in Leatherhead is seeking an Operations Administrator for a contract role within the life science sector. You will manage day-to-day administrative tasks, support suppliers and finance processes, coordinate meetings and office operations, and assist recruitment and contracting activities.

The role requires strong organisational skills, proficiency in MS Office and SAP, and excellent communication. It offers a temporary contract with flexible hours and a Leatherhead location.

Qualifications

• Experience in an administrative, office support, or business coordination role.
• Proficient in Microsoft Office applications and financial systems (e.g. SAP).
• Strong organisational, prioritisation and time management skills.
• Service-oriented with problem-solving ability and initiative.
• Excellent communication and interpersonal skills across stakeholders.

Responsibilities

• Manage suppliers: contract administration, vendor setup, PO creation, timely invoice payments.
• Assist finance, procurement, legal, and internal approval processes per policies.
• Act as administrative contact for UK & Ireland stakeholders; resolve queries.
• Provide diary management, meeting coordination, room bookings, visitor handling and catering.
• Coordinate IT equipment requests, repairs, upgrades, and office supplies management.
• Support materials control: creation, printing, storage, distribution, and version control.
• Assist recruitment administration: scheduling, candidate comms, onboarding, liaising with agencies.
• Support contracting process with documentation and admin activities.
• Raise POs and assist with invoice management with finance.
• Plan and coordinate meetings, events, workshops and logistics.
• Support local/regional projects with administrative help.
• Maintain office procedures, records, filing systems and processes.
• Assist with health and safety compliance; escalate issues.
• Backup to Office Coordinator for facilities, vendor management, and business continuity.
• Build relationships with stakeholders, suppliers, and partners.
• Contribute to integrity, collaboration and continuous improvement.

Skills

MS Office

SAP

Organisational skills

Time management

Communication skills

Attention to detail

Independent worker

Tools

SAP

Job description

The Operations Administrator - Contract role in Leatherhead involves managing day-to-day administrative tasks to ensure smooth operations within the life science industry. You'll play a key part in supporting the team and keeping everything running efficiently.

Client Details

This role is with a company in the life science industry based in Leatherhead.

Description

• Support the management of suppliers, including contract administration, vendor set-up, purchase order creation, and facilitating timely payment of invoices.
• Assist with finance, procurement, legal, and internal approval processes in accordance with company policies and procedures.
• Act as a key administrative contact for UK & Ireland stakeholders, supporting the resolution of operational and supplier-related queries.
• Provide administrative support for day-to-day business activities, including diary management, meeting coordination, room bookings, visitor management, and catering arrangements.
• Coordinate with local, regional, and global teams to support office operations, including IT equipment requests, repairs, upgrades, and office supplies management.
• Support the development, review, approval, printing, storage, distribution, version control, and withdrawal of promotional and non-promotional materials through approved company processes.
• Assist with recruitment administration, including interview scheduling, candidate communications, onboarding activities, and liaison with recruitment agencies where required.
• Support the business contracting process by coordinating required documentation and administrative activities prior to contract execution.
• Raise purchase orders and support invoice management activities, partnering with finance colleagues to resolve supplier and payment queries.
• Assist with the planning and coordination of internal and external meetings, events, workshops, and business activities, including logistics management where required.
• Support local and regional projects and initiatives, providing administrative and organisational assistance as needed.
• Help maintain office procedures, records management, filing systems, and administrative processes in line with company requirements.
• Assist in ensuring compliance with office-related health and safety requirements, escalating issues where appropriate.
• Act as backup to the Office Coordinator, providing support and cover for office management, facilities administration, vendor management, business continuity activities, and other operational responsibilities as required.
• Build and maintain effective working relationships with internal stakeholders, suppliers, and external partners.
• Contribute positively to a culture of integrity, collaboration, and continuous improvement.
• Act in accordance with company policies, industry codes, legal requirements, and compliance standards at all times.

Profile

• Experience in an administrative, office support, or business coordination role, preferably within the pharmaceutical or other regulated industry.
• Proficient in Microsoft Office applications and financial systems (e. SAP).
• Strong organisational, prioritisation and time management skills, with the ability to manage multiple tasks and competing deadlines.
• Service-oriented with strong problem-solving skills and the ability to work independently, use initiative, and anticipate challenges.
• Excellent communication and interpersonal skills, with the ability to build effective relationships across a range of stakeholders.
• Strong attention to detail and a commitment to delivering high-quality work.
• Fluent in English, both written and verbal.
• Energetic, enthusiastic, adaptable, and able to work effectively as part of a team.

Job Offer

• Hourly pay ranging from £16 to £20, dependent on the level of experience.
• Temporary contract offering flexibility and valuable experience in the life science industry.
• Opportunity to work in Leatherhead, a convenient and accessible location.

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