Legal Services Administrator — Build Your Admin Career

Birmingham City University; Birmingham; Hybrid; GBP 29,000 - 32,000; Full time

Benefits offered by this job

Hybrid working

Career development

Wellbeing support

Inclusive culture

Job summary

Birmingham City University in Birmingham is seeking an Administrative Assistant in Legal Services and Compliance. You will support the Legal Services team with inbox triage, file management on the case system, and financial administration including budgets and invoices.

This role develops a long-term career in administration within a specialist university function and requires strong MS Office skills and ability to handle confidential information.

Qualifications

• Experience in an administrative role in a busy office environment.
• Excellent MS Office skills (Outlook, Word, Excel).
• Ability to organise meetings and manage calendars.
• Experience handling sensitive or confidential information.
• Experience in a higher education environment.
• Experience with a case management or document management system.
• Experience supporting recruitment and selection processes.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication with stakeholders.

Responsibilities

• Monitor and triage the team’s shared inbox and correspondence.
• Open and maintain files on the legal case management system and ensure records are accurate.
• Provide high-level administrative support to the Director of Legal Services.
• Oversee non-pay budget, renewals, payments, and invoicing.
• Support development or improvement of administrative systems and processes.

Skills

Meeting organisation

Minutes taking

Calendar management

Prioritisation

Communication

Confidential information handling

Higher education experience

Recruitment & selection experience

Budget monitoring

Process improvement

Tools

Microsoft Office

Job description

Birmingham City University in Birmingham is seeking an Administrative Assistant in Legal Services and Compliance. You will support the Legal Services team with inbox triage, file management on the case system, and financial administration including budgets and invoices.

This role develops a long-term career in administration within a specialist university function and requires strong MS Office skills and ability to handle confidential information.