Administrator (Legal)

Birmingham City University; Birmingham; On-site; GBP 29,000 - 32,000; Full time

Benefits offered by this job

Hybrid working

Career development

Wellbeing support

Inclusive culture

Job summary

Birmingham City University in Birmingham is seeking an Administrative Assistant in Legal Services and Compliance. You will support the Legal Services team with inbox triage, file management on the case system, and financial administration including budgets and invoices.

This role develops a long-term career in administration within a specialist university function and requires strong MS Office skills and ability to handle confidential information.

Qualifications

• Experience in an administrative role in a busy office environment.
• Excellent MS Office skills (Outlook, Word, Excel).
• Ability to organise meetings and manage calendars.
• Experience handling sensitive or confidential information.
• Experience in a higher education environment.
• Experience with a case management or document management system.
• Experience supporting recruitment and selection processes.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication with stakeholders.

Responsibilities

• Monitor and triage the team’s shared inbox and correspondence.
• Open and maintain files on the legal case management system and ensure records are accurate.
• Provide high-level administrative support to the Director of Legal Services.
• Oversee non-pay budget, renewals, payments, and invoicing.
• Support development or improvement of administrative systems and processes.

Skills

Meeting organisation

Minutes taking

Calendar management

Prioritisation

Communication

Confidential information handling

Higher education experience

Recruitment & selection experience

Budget monitoring

Process improvement

Tools

Microsoft Office

Job description

Department Legal Services and Compliance Location Joseph Priestley Building Salary £28,995 to £32,006per annum Permanent Post Type Full Time Release Date 07 October 2026 Closing Date 23.59 hours BST on Tuesday 13 October 2026 Reference G226006

Role Summary

Reporting to the Director of Legal Services, you will provide comprehensive administrative support to the wider Legal Services team. The role will be based at our City Centre Campus.

You will contribute to the smooth day-to-day running of Legal Services, including monitoring and triaging the team's shared inbox, opening and maintaining files on the Legal Services case management system, liaising with internal and external stakeholders as required, and providing an efficient and professional administrative service.

While the role is based within Legal Services, it is not a legal specific role. This is a dedicated administration role and would suit someone who is looking to establish and develop a long‑term career in administration and professional services.

The role offers the opportunity to develop a long‑term career in administration, build knowledge and expertise within a specialist University function, and contribute to the continuous improvement of systems and processes.

This role is not intended to be a pathway into a legal support or qualified legal role and will not count towards any qualifying legal experience.

Key Responsibilities

The successful candidate will provide comprehensive administrative support to the Legal Services team. This will include monitoring and managing the team's shared email inbox, triaging correspondence, forwarding emails to the appropriate members of the team and responding to enquiries where appropriate.

You will be a key user of the team's legal case management system. This will range from opening new files, saving emails and correspondence for members of the legal team where required, maintaining accurate and up‑to‑date records, and supporting the effective operation of the system.

You will also provide high‑level administrative support to the Director of Legal Services as required. This will include assisting with the scheduling and organisation of meetings, managing correspondence and assisting with responses to emails on behalf of, and under the direction of, the Director.

You will be responsible for providing financial administration support to the Legal Services team. This will include having oversight of the team's non‑pay budget, maintaining accurate records of expenditure, supporting the preparation of the budget for each new financial year, managing the renewal and payment of various subscriptions, raising purchase orders and processing invoices as required.

• A clear commitment to developing a career in administration and professional services, with the ability to build effective working relationships and become a trusted source of administrative support to colleagues and senior stakeholders.
• You should have experience working in an administrative role in a busy and varied office environment.
• You should be skilled in organising meetings, taking minutes, and managing calendars or shared schedules.
• You should be able to manage multiple competing priorities and meet deadlines.
• Proficiency in Microsoft Office applications such as Outlook, Word, and Excel is essential.
• You should have experience handling sensitive or confidential information.
• You should be able to communicate clearly and professionally with a range of stakeholders.
• Experience of working within a higher education environment.
• Experience of using a case management, document management or similar database system.
• Experience of supporting recruitment and selection processes.
• Experience of budget monitoring and financial administration within a large organisation.
• Experience of contributing to the development or improvement of administrative systems and processes.

If you are excited by the opportunity to help shape the future of the BCU we would love to hear from you.

Further Information

• Work–life balance– Generous leave and hybrid working (role dependent).
• Career development– Opportunities to grow, develop and progress your career.
• Reward and wellbeing– Competitive pay, pension, wellbeingsupportand staff benefits.
• Inclusive culture– A supportive, diverse environment where everyone belongs.

Equality, Diversity & Inclusion

We are committed to equality, diversity and inclusion and to an environment that supports lawful free speech and academic freedom. We will continuously review and improve our policies, practices, and procedures to ensure that we are promoting these in all aspects of our operations. We believe that by working together, combining our many different backgrounds and life experiences, we will empower each other to reach our full potential.

Disability Confident Employer

Birmingham City University is proud to be a Disability Confident Committed Employer. We are committed to creating an inclusive and accessible recruitment process. Disabled applicants who meet the essential criteria for the role will be guaranteed an interview.

The appointed candidate will normally be employed through our subsidiary company, BCU Support Services Limited, a wholly owned subsidiary of Birmingham City University. Appointees with prior LGPS membership who wish to re‑enter the scheme may do so and will be employed directly by the University.