Legal Secretary/Receptionist

Avocet Legal; Scotland; On-site; GBP 20,000 - 30,000; Full time

Job summary

A respected legal practice in Scotland is searching for a Legal Secretary/Receptionist to enhance their team. This dual role will support fee earners and serve as the welcoming face of the firm, handling calls, managing diaries, and providing administrative assistance. Ideal candidates thrive in busy environments, possess strong organisational abilities, and have relevant legal experience, contributing to a supportive and professional office atmosphere.

Benefits

Competitive salary package

Generous benefits package

Professional development and training opportunities

Career progression within an established firm

Supportive team environment

Qualifications

• Previous experience as a Legal Secretary, Receptionist, or in a similar role, preferably in a legal environment.
• Professional appearance and demeanor when dealing with clients.
• Ability to manage multiple priorities effectively.

Responsibilities

• Provide clerical and administrative support to fee earners.
• Be the first point of contact for clients, visitors, and callers.
• Manage diaries, book appointments, and coordinate meeting rooms.

Skills

Organisational skills

Communication skills

Attention to detail

Time management

Tools

Microsoft Office Suite

Job description

Dani at Avocet Legal Careers is looking for a Legal Secretary/Receptionist to join a well-established legal practice in Wellington.

About The Client

Our is a respected traditional high street practice with offices across Somerset area. They're experiencing significant growth and are looking for someone to play a vital role in keeping their busy Wellington office running smoothly. Known for their high standards and professional service, they offer excellent opportunities for development in a supportive team environment.

About The Role

This is a fantastic dual role where you'll be the friendly face of the firm while providing essential support to fee earners. You'll be at the heart of everything that happens in the office, from greeting clients and managing the phones to supporting lawyers with their caseloads. It's a varied, engaging position perfect for someone who enjoys being busy and making a real difference to both clients and colleagues.

Legal Secretary/Receptionist Responsibilities:

• Provide professional clerical and administrative support to fee earners
• Be the welcoming first point of contact for clients, visitors, and callers
• Use various software including Microsoft Office, Outlook, and case management systems to produce correspondence and documents
• Manage diaries, book appointments, attend meetings for note-taking, and coordinate meeting rooms
• Handle all postal duties including opening, sorting, and distributing mail
• Support financial control through billing procedures and collecting monies on account
• Assist with marketing activities and ensure prompt file closure with balanced ledgers
• Maintain office supplies, equipment ordering, and general office organisation
• Provide holiday and sickness cover for colleagues as needed

Legal Secretary/Receptionist Requirements:

• Previous experience as a Legal Secretary, Receptionist, or similar administrative role (preferably in a legal environment)
• Excellent organisational skills and ability to manage multiple priorities effectively
• Outstanding communication skills with a professional, friendly telephone manner
• Strong attention to detail and accuracy in all written work
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn case management systems
• Ability to work both independently and as part of a collaborative team
• Professional appearance and demeanour when dealing with clients and visitors
• Discretion and ability to handle confidential information appropriately
• Flexible approach and willingness to take on varied tasks as needed
• Strong time management skills and ability to meet deadlines consistently

Benefits:

• Competitive salary package
• Generous benefits package
• Professional development and training opportunities
• Career progression within an established, growing firm
• Supportive team environment
• Opportunity to work with one of the South West's leading legal practices

The Ideal Candidate

You're someone who thrives in a busy environment and genuinely enjoys helping people. You've got experience in legal support or similar administrative roles and understand the importance of professionalism and attention to detail. You're naturally organised, can juggle multiple tasks without getting flustered, and have that special ability to make everyone feel welcome. Most importantly, you're looking for a role where you can really contribute to a team's success while developing your own career.

This is a brilliant opportunity to join a well-respected firm that values its people and offers genuine opportunities for growth. If you're an experienced administrator looking for a varied, rewarding role where you can make a real impact, we'd love to hear from you.

Get in touch with Dani at Avocet Legal Careers today to discover more about this exciting opportunity.