Clerical Officer AC

NHS Scotland; Kirkcaldy; On-site; GBP 18,000 - 24,000; Full time

Job summary

NHS Scotland is seeking Clerical Officers to support Health Records operations in Kirkcaldy. The role involves various administrative tasks including data management, physical handling of materials, and working collaboratively within a team. Candidates must possess good organizational skills, relevant experience, and be able to work efficiently in a busy environment.

Benefits

Flexible working arrangements

Support for disabled candidates

Family-friendly policies

Qualifications

• Relevant administrative or clerical experience required.
• Ability to prioritize and manage workload in a busy environment.
• Flexible approach and team working capability needed.

Responsibilities

• Provide clerical support related to Health Records including Libraries, Discharge Tidy, and Scanning.
• Prepare and scan medical casenotes and ED cards, and upload data to the clinical portal.
• Perform physical tasks including lifting, bending, and moving large volumes of boxes.

Skills

Attention to detail

Organizational skills

Effective communication

Good keyboard and typing skills

Education

Standard Grade education or equivalent

Job description

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Clerical Officer Role in Health Records

We require Clerical Officers to provide day-to-day clerical support related to areas of Health Records, including Libraries, Discharge Tidy, and Scanning.

You will rotate through various roles within the department, performing administrative tasks such as preparing and scanning medical casenotes and ED cards, and uploading data to the clinical portal.

This role involves physical tasks, including lifting and handling heavy case note folders, bending, stretching, and moving large volumes of boxes to maximize storage space. Candidates must also manoeuvre loaded trolleys and cages regularly.

Ad hoc duties may be assigned by Health Records Supervisors to ensure service efficiency.

Accuracy and attention to detail are essential, as data is uploaded to a live clinical system.

Relevant administrative or clerical experience is required, along with the ability to prioritize and manage workload in a busy environment. You should be able to work independently and as part of a team.

Candidates should have education to Standard Grade (or equivalent) with passes in English and Arithmetic, and possess good keyboard and typing skills. Strong organizational and listening skills, a flexible approach, and effective communication are necessary for this role.

Please note that the salary is pro-rata for part-time hours.

For informal enquiries, contact Catherine Anderson, Gina McLennan, or Nicole Thomson at 01592 643355 ext. 29026.

NHS Fife is legally obliged to ensure all employees are entitled to work in the UK. If you are not a UK or Irish national, you must confirm your right to work in your application. NHS Scotland values diversity and encourages applications from all sections of society.

From 1 April 2025, this role may require a different level of criminal records check. If classified as a "regulated role," appointment will be subject to joining the PVG Scheme. Further details are available at: Disclosure Scotland Changes.

We support flexible working, family-friendly policies, and reasonable adjustments for disabled, long-term condition, or neurodivergent candidates.