Legal Secretary – Bristol

Kidwells Group; Bristol; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the legal sector is seeking a Legal Secretary to support solicitors with various administrative tasks. The role involves managing legal documents, scheduling meetings, and maintaining communication with clients and court personnel. Ideal candidates will have strong communication skills, attention to detail, and relevant qualifications in administrative procedures. This position offers the opportunity to work in a dynamic legal environment, contributing to the efficiency of legal operations.

Qualifications

• Experience in a fast-paced environment.
• Excellent written communication skills.
• High level of accuracy in legal documents.

Responsibilities

• File, organise and scan legal documents.
• Assist Fee Earners with compliance of files.
• Transcribe and proofread legal documents.

Skills

Communication

Attention to detail

Organisational skills

Teamwork

IT skills

Education

OCR Higher Diploma in Administrative and Secretarial Procedures

Legal Secretaries Diploma

City & Guilds/Cilex Level 3 Certificate for Legal Secretaries

Tools

MS Office

court-filing computer systems

transcription software

Dictaphone

Job description

The Legal Secretary will be responsible for supporting solicitors by performing a variety of administrative duties, including drafting legal correspondence, answering phones and greeting visitors and communicating with solicitors, clients and court personnel.

Key Responsibilities

• File, organise and scan legal documents
• Time Record
• Keep records up to date using Practice Management System
• Filing documents on files where necessary
• Schedule court depositions, hearings and other meetings
• Arrange appointments for Clients
• Assist Fee Earners with compliance of files
• Answer telephone
• Scan post to the system and send to Fee Earners
• Downloading of audio recordings
• Prepare post to be sent
• Transcribe and proofread legal documents
• Type legal documents
• Prepare court forms
• Preparation of Court Bundles
• Make travel arrangements for solicitors
• File documents with the court ahead of deadlines
• Assisting in drafting and preparing legal documents, forms, and bundles

Person Specification

Qualifications & Training

• OCR Higher Diploma in Administrative and Secretarial Procedures or equivalent eg Degree
• Legal Secretaries Diploma run by the Institute of Legal Secretaries and PAs (ILSPA)
• City & Guilds/Cilex Level 3 Certificate for Legal Secretaries

Experience

• Working in a fast-paced environment
• Communication skills: You will be working with a wide range of people, from barristers and solicitors to their clients, so the ability to communicate well and in a professional manner is essential
• Written communication skills: excellent spelling and grammar. A high level of written English
• Attention to detail: high level of accuracy when preparing legal documents or filling out forms and statements
• Organisational skills: These are important for managing lawyers’ diaries and own work schedule
• IT skills: Most work is be carried out electronically
• Teamwork: able to work with clients, lawyers, and other legal secretaries
• Strong sense of discretion
• Courteous and professional demeanour

Knowledge

• Legal terminology, regulations and court system
• MS Office and ability to work with legal technology (court-filing computer systems, transcription software, Dictaphone etc)

Note: This job list is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the business. The Post-holder will be expected to participate in this process and we will aim to reach an agreement on any changes.