Property Legal Secretary

Douglas Scott Legal Recruitment; Bristol; On-site; GBP 24,000 - 28,000; Full time

Job summary

Join a well-established and forward-thinking law firm as a Property Legal Secretary in Bristol. This office-based role offers an exciting opportunity for an experienced professional to assist the Commercial Property Team. You'll be responsible for client care, file management, and drafting legal documents, all while working in a collaborative and supportive environment. If you have a proactive attitude and are ready to take the next step in your career, this is the perfect opportunity for you to thrive in a dynamic legal setting.

Qualifications

• 1+ years of experience as a Property Legal Secretary in a law firm.
• Strong organisational skills and attention to detail.

Responsibilities

• Assist the Commercial Property Team with client care and file management.
• Draft legal documents and manage compliance with regulations.

Skills

Client Care

File Management

Legal Document Drafting

Communication Skills

Organisational Skills

Problem-Solving Skills

Tools

LEAP

Job description

Legal Secretary – Office-Based
Bristol
Full-time
£24,000 - £28,000

We are a well-established and forward-thinking law firm based in Bristol. Looking to expand our friendly and supportive team with the addition of an experienced PropertyLegal Secretary.

In this office-based role, you’ll be responsible for Assisting the Commercial Property Team. It’s a great opportunity for someone with 1+ years of experience as a Property Legal Secretary who’s ready to take the next step in a collaborative and professional environment.

Key Responsibilities:

• Client Care & File Management:
  • Provide professional and courteous assistance to clients, both over the phone and in person, ensuring a high standard of client care.
  • Manage and organise client files related to commercial property transactions, ensuring all documentation is up-to-date and accurately maintained.
• Legal Support:
  • Draft and prepare legal documents such as contracts, leases, licences, and other documentation relating to commercial property matters.
  • Prepare attendance notes, correspondence, and other documents from dictation or instruction by Fee Earners.
  • Support with the preparation and submission of Land Registry applications and SDLT returns.
• Administrative Duties:
  • Handle general file administration and organisation, both electronically and paper-based.
  • Liaise with clients, estate agents, lenders, surveyors, and other external parties as necessary.
  • Prepare bills and assist with managing financial records and matter-related accounts.
  • Provide general administrative support to the Commercial Property department.
• Compliance:
  • Ensure compliance with all relevant professional, regulatory, and internal standards.
  • Follow internal policies and procedures, including those relating to anti-money laundering and data protection.
• Communication:
  • Display excellent communication skills when dealing with clients, external organisations, and colleagues.
  • Accurately relay information and maintain clear, concise records of communications.

What We're Looking For:

• Previous experience as a Legal Secretary in Property either Commercial or Residential in a law firm (minimum 1+ years)
• Strong organisational and prioritisation skills.
• Excellent written and oral communication abilities.
• Ability to work independently and as part of a collaborative team.
• Proficiency in IT systems and legal software; experience with LEAP is an advantage.
• High attention to detail and accuracy.
• A proactive attitude and effective problem-solving skills.

Interested in joining a friendly and forward-thinking legal team? Apply today!