Legal Secretary

Castle View Personnel Ltd; Inverness; On-site; GBP 26,000 - 32,000; Full time

Job summary

Castle View Personnel Ltd is seeking an experienced Legal Secretary to join our client in Inverness, providing comprehensive secretarial support within the Commercial Team.

You will type legal documents, manage diaries, handle client enquiries face to face and by phone, and maintain client case files with accuracy and attention to detail.

Excellent MS Office skills, strong communication, and the ability to work calmly under pressure are essential for success in this busy role.

Qualifications

• Previous legal secretarial/administration experience.
• Excellent communication and interpersonal skills.
• Ability to work as part of a team and also manage a busy personal workload.
• Strong IT and administrative skills.
• Polite telephone manner.
• Calm under pressure with good organisational and time management skills.
• Ability to work with accuracy and attention to detail.
• Capable of prioritising in order to work to deadlines.
• An excellent knowledge of MS Office including Word, Outlook, etc.

Responsibilities

• Typing a range of correspondence and documentation containing legal terminology.
• Dealing with client enquiries face to face and by telephone.
• Diary management, co-ordinating and setting up meetings.
• Transcription of legal documents with accuracy and attention to detail.
• Dealing with email enquiries.
• Liaising with a range of internal and external contacts.
• Updating and managing client case files, opening and closing records accordingly.
• Administration and secretarial duties including preparation of various legal forms and templates.
• Filing, photocopying, scanning, and invoicing.

Skills

Communication

IT skills

Administrative skills

Teamwork

Tools

MS Office

Job description

Our client is looking to appoint an experienced Legal Secretary to join their team in Inverness. The successful applicant will undertake a busy and varied workload, working within a highly supportive team environment. Providing comprehensive secretarial support to Partners and Solicitors within the Commercial Team, specific duties include:

Typing a range of correspondence and documentation containing legal terminology.

Dealing with client enquiries face to face and by telephone.

Diary management, co-ordinating and setting up meetings.

Transcription of legal documents with accuracy and attention to detail.

Dealing with email enquiries.

Liaising with a range of internal and external contacts.

Updating and managing client case files, opening and closing records accordingly.

Administration and secretarial duties including preparation of various legal forms and templates.

Filing, photocopying, scanning, and invoicing.

Person Specification

Previous legal secretarial/administration experience.

Excellent communication and interpersonal skills.

Ability to work as part of a team and also manage a busy personal workload.

Strong IT and administrative skills.

Polite telephone manner.

Calm under pressure with good organisational and time management skills.

Ability to work with accuracy and attention to detail.

Capable of prioritising in order to work to deadlines.

An excellent knowledge of MS Office including Word, Outlook, etc.