Legal Secretary

Michael Page; Inverness; On-site; GBP 28,000 - 34,000; Full time

Job summary

Michael Page in Inverness seeks a Legal Secretary to support daily operations by managing administrative tasks and ensuring documents are prepared accurately and on time. You will handle diaries, coordinate meetings, manage client files with confidentiality, and assist with billing while providing reliable support to the legal team.

Proficiency in Microsoft Office and discretion are essential for success in this role.

Qualifications

• Previous experience as a secretary or administrative role in professional services.
• Strong attention to detail and excellent organisational skills.
• Proficiency in Microsoft Office and legal document management software.
• Effective written and verbal communication.
• Proactive problem-solving and ability to multitask.
• Ability to handle sensitive information with discretion.

Responsibilities

• Prepare, format, and proofread legal documents and correspondence.
• Manage diaries, schedule appointments, and coordinate meetings.
• Handle incoming calls, emails, and correspondence professionally.
• Maintain and organise client files with confidentiality.
• Assist with billing processes and ensure invoices are processed accurately.
• Provide administrative support to the legal team as required.
• Ensure compliance with deadlines and procedures.
• Monitor office supplies and coordinate orders when necessary.

Skills

Attention to detail

Communication skills

Multitasking

Discretion

Organization

Tools

Microsoft Office

Legal document management software

Job description

As a Legal Secretary in the professional services industry, you'll play a key role in supporting daily operations by managing administrative tasks and ensuring documents are prepared accurately and on time. This position is essential for maintaining smooth workflows and providing reliable support to legal professionals.

Client Details

This position is within the professional services industry.

Description

• Prepare, format, and proofread legal documents and correspondence.
• Manage diaries, schedule appointments, and coordinate meetings.
• Handle incoming calls, emails, and correspondence professionally.
• Maintain and organise client files, ensuring confidentiality at all times.
• Assist with billing processes and ensure invoices are processed accurately.
• Provide administrative support to the legal team as required.
• Ensure compliance with legal filing deadlines and procedures.
• Monitor office supplies and coordinate orders when necessary.

Profile

A successful Legal Secretary should have:

• Previous experience in a secretarial or administrative role within professional services.
• Strong attention to detail and excellent organisational skills.
• Proficiency in Microsoft Office and legal document management software.
• Effective communication skills, both written and verbal.
• A proactive approach to problem-solving and multitasking.
• Ability to handle sensitive information with discretion and professionalism.

Job Offer

• A permanent contract.
• A salary range of £28,000 - £34,000 dependent on the level of experience.