Legal Secretary

Search Consultancy; Aberdeen City; On-site; GBP 28,000 - 32,000; Full time

Job summary

Search Consultancy Ltd partners with a respected Aberdeen law firm to recruit an experienced Legal Secretary. The role supports Private Client and Conveyancing teams, providing comprehensive secretarial and administrative assistance to fee earners.

Ideal candidates have prior experience in Private Client or Residential Conveyancing, with must-have audio typing/digital dictation skills and excellent IT proficiency.

Qualifications

• Experience as a Legal Secretary or Legal Administrator, ideally Private Client and/or Conveyancing.
• Must have audio typing/digital dictation experience.
• Excellent organisational skills and the ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and a high level of accuracy.
• Excellent IT skills, including proficiency in Microsoft Office applications.

Responsibilities

• Prepare, format and amend a range of legal documents and reports according to fee earner instructions.
• Undertake digital dictation and audio typing daily.
• Manage phone, email and correspondence, addressing enquiries professionally and escalating as needed.
• Provide admin support across Private Client matters, including wills and powers of attorney.
• Assist with Residential Conveyancing transactions from instruction to completion.
• Liaise with clients, solicitors, lenders, estate agents and third parties.
• Manage diaries, arrange appointments and coordinate meetings.
• Open/close files and maintain accurate client records.
• Support with file management, compliance and general department administration.
• Assist fee earners with ad hoc tasks as required.

Skills

Audio typing

Organisational skills

Attention to detail

Communication skills

Multitasking

Tools

Microsoft Office

Job description

Legal Secretary

Aberdeen | Office-Based Role

Permanent | Full-Time | Monday to Friday

£28,000 - £32,000 (DOE)

Search Consultancy are delighted to be partnering with a well-established and highly regarded legal firm in Aberdeen to recruit an experienced Legal Secretary to support both the Private Client and Conveyancing teams on a permanent basis.

The successful candidate will provide comprehensive secretarial and administrative support to fee earners, ensuring the smooth and efficient running of a busy department while delivering an exceptional level of client service.

This role would be ideal for an experienced Legal Secretary with a background in Private Client and/or Residential Conveyancing who is looking to further their career within a reputable and supportive legal practice.

Duties will include:

• Preparing, formatting and amending a range of legal documents, correspondence and reports in accordance with fee earner instructions and firm standards.
• Undertaking digital dictation and audio typing on a daily basis.
• Managing incoming calls, emails and correspondence, dealing with enquiries professionally and escalating where appropriate.
• Providing administrative support across Private Client matters, including wills, powers of attorney and executries.
• Assisting with Residential Conveyancing transactions from instruction through to completion.
• Liaising with clients, solicitors, lenders, estate agents and other third parties.
• Managing diaries, arranging appointments and coordinating meetings.
• Opening and closing files and maintaining accurate client records.
• Assisting with file management, compliance requirements and general department administration.
• Supporting fee earners with ad hoc administrative tasks as required.

To be considered for this role, you should have:

• Previous experience as a Legal Secretary or Legal Administrator, ideally within Private Client and/or Conveyancing.
• MUST have audio typing/digital dictation experience.
• Excellent organisational skills and the ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and a high level of accuracy.
• Excellent IT skills, including proficiency in Microsoft Office applications and experience using digital dictation software.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.